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Posted Date 4 days ago(9/23/2022 11:54 AM)
XLA is looking to hire an E2 Travel Specialist to work on site at DEA in Arlington, VA (metro accessible). Members of the XLA team work within the Financial Operations Section (FNO) by providing the E2 help desk support, answering questions, researching travel documents, routing issues, and maintaining E2 Access Forms. Employees with the Travel Services Unit work closely with the E2 Travel Helpdesk. Team members provide helpdesk support to all inquiries pertaining to E2 travel responding and researching all questions.  This helpdesk support is provided to all personnel at DEA. Our team assists DEA employees to ensure all Travel Cards are being used in accordance with all regulations. In addition, our team members generate E2 usage reports and provide cost comparisons for E2 travelers creating documents tracking E2 progress.  This information is used to update quarterly travel savings and used in the Office of Finance newsletter.   The E2 Travel Specialist will be tasked with: - Creating new E2 accounts for travelers  - Advising travelers on how to complete authorizations and submit travel vouchers in E2 - Advising travelers on all agency travel policies - Troubleshooting and resolving issues with rejected E2 documents from UFMS - Maintaining database for documents on local intranet 
Job ID
2022-3860
Location
US-VA-Arlington
Posted Date 5 days ago(9/22/2022 1:18 PM)
XLA is looking for a Training Specialist to work at a federal agency in Arlington, VA (metro accessible). Responsibilities include: - Prepare training cirriculum and materials using PowerPoint at the direction of the federal agency. - Training materials will include completion ceritification. - Video editing as needed. - All materials will be written in English, Spanish and Thai and will be provided at the discretion of the federal agency.
Job ID
2022-3859
Location
US-VA-Arlington
Posted Date 1 week ago(9/19/2022 4:28 PM)
XLA is currently seeking a Contracts Associate to support the U.S. Agency for International Development (USAID), Office of Transition Initiatives (OTI) in Washington, DC. The Contracts Associate provides support to USAID offices in the contracting and onboarding of political transition and stabilization response personnel worldwide. This position plays a pivotal role supporting USAID offices in fast-paced, dynamic environments and is critical to the successful implementation of USAID/OTI’s programs and fulfillment of USAID/OTI’s mandate.   The Contracts Assistant will focus on working closely with and providing direct support to the Contracts Team to complete administrative tasks.  Key responsibilities include, but are not limited to the following. - Provide executive support to Contracts Team including scheduling meetings or conference calls, preparing materials for use in meetings/discussions, and monitoring incoming correspondence for upcoming deadlines or items requiring immediate attention; - Responsible for the organization and maintenance of the correspondence and records function for the Contracts Team: - Ensure records are maintained properly in accordance with ADS policies: - Responsible for scanning and uploading all required Personal Services Contracts (PSC) documents to Agency Secure Image and Storage Tracking System (ASIST); - Save all important correspondence/distributions and complete contract checklists: - Ensure all executed actions are uploaded into ASIST; - Responsible for auditing P drive contract files and saving contract documentation: - Assist with content and knowledge management through research and analysis, documenting lessons learned and best practices, updating communications on internal documents and/or sites, and maintaining electronic and hard copy filing systems while ensuring accuracy and timeliness of all documentation; - Provide administrative support to the Contracts Team including general email correspondence, task initiation and follow-up, data entry, composing documents, proofreading and formatting, filing, scanning, and other administrative requirements; - Assist the Contracts Team with logistical support, complete Tally Sheets, and print and send PeopleTrak reports; - Learn contracting procedures; - Provide support to Contracts Specialists and perform other duties as assigned.
Job ID
2022-3858
Posted Date 1 week ago(9/19/2022 3:22 PM)
XLA is looking for an Administrative Specialist to sit onsite at our customer's offices in Washington, D.C.   The Administrative Specialist shall provide reception and administrative support to all staff under the Chief Financial Officer (CFO) (RMP, Acquisitions, and Facilities).   Receptionist Services: - Receives telephone calls and greets visitors to the office. Controls access to the office and ensures that only visitors properly cleared are authorized entry. Notifies staff members of visitors or incoming telephone calls. Takes messages from, and gives messages to, visitors and callers when staff members are unavailable. - Maintains an up-to-date telephone listing of staff under the CFO and card file of addresses of departments and agencies. - Maintains telephone-recording equipment. Prepares recorded greetings and activates off duty telephone answering machine(s) when required. Plays back and transcribes messages on a regular basis. - Receives, reviews, and distributes incoming mail. Immediately notifies appropriate staff member when material is received via FAX transmission and places in appropriate internal mailbox. Administrative Support: - Serves as the primary administrative services point-of-contact for approximately 60 government employees. - Responsible for arranging and documenting meetings, as necessary. - Setup Webex and Microsoft Teams virtual meetings. - Order equipment for new employees (computer, phones, etc.). - Responsible for all new contractor onboarding logistics. - Conducting leave audits for government employees. - Responsible for drafting, routing and tracking all formal documentation created by the staff within the routing electronic documents process, as well as those outside of the electronic process. - Ensures documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consults with document author to resolve questionable material. Responsible for preparing all staff document for final copy and distribution. - Performs substantive clerical duties such as one or more of the following: - Maintains adequate levels of office supplies and orders additional supplies as needed. - Receives reports of malfunctioning equipment from employees. Coordinates repair of the equipment by contacting the responsible point of contact. - Receives electronic invoices and/or date stamps paper invoices; scans and saves both invoices to the designated location then routes invoices to the appropriate receiving official for signature and acceptance via email. Tracks to ensure that invoices receipt/acceptance has a quick turnaround. Records received invoices in the invoice log tracker. - Directly assists with other financial management processes, to include invoice payment, preparation of supporting documentation, and travel services. - Receives and prepares transmittal of currency for erroneous checks. - Maintains absentee RMP calendar and sends out daily Facility, Acquisitions and Budget Status report.
Job ID
2022-3856
Location
US-DC-
Posted Date 2 weeks ago(9/15/2022 1:49 PM)
XLA is looking for an Administrative Assistant to support our Government Client in their Arlington, VA location (metro accessible).   The Administrative Assistant will be responsible for: - Assisting in the preparation of presentation materials - Providing general office, research, administrative, and clerical support, word processing, document preparation/management, and file maintenance, as required - Managing calendars, scheduling meetings, and setting up conference rooms/conferences, as necessary - Maintaining confidentiality of information - Canceling and/or rescheduling commitments as required by higher priority demands or special commitments - Working effectively with personnel from other branches and divisions - Tracking documents through various approval processes within the agency as each relates to its respective policies, practices, and procedures - Ordering, distributing, and maintaining office supplies and equipment - Answering incoming phone calls, receive packages, greet and direct visitors to appropriate points of contact - Attend meetings and prepare document minutes to be distributed to key personnel - Other duties as assigned
Job ID
2022-3855
Location
US-VA-Arlington
Posted Date 4 weeks ago(9/1/2022 3:17 PM)
XLA is looking for a EEO Compliance Specialist to work on site at our customer's offices in Washington D.C. The EEO Compliance Analyst will be responsible for: - Experience reviewing, editing, and uploading documents into iComplaints and the EEOC Federal Sector EEO Portal (FedSEP) website - Monitor incoming email and maintain an event Excel spreadsheet - Provide data worksheets to investigators and document requests from the Office of Human Capital - Issue Reports of Investigations and Advisement of Rights and upload to iComplaints - Process cost sheets and investigation case files and upload to iComplaints and update Events per agency case - Prepare data pulls from iComplaints for site visit briefs Other responsibilities may include: - Advise managers and complainants on broad, complex, and sensitive EEO (Equal Employment Opportunity) issues. - Creating reports regarding ODCR mission activities, including researching and compiling relevant information from multiple data sources, analyzing data to identify trends, triggers, and barriers, and compiling information to service ODCR customers and meet ICE reporting requirements; - Drafting briefs regarding ODCR mission activities, including identifying relevant audience and tailoring information to specific needs and areas of responsibility, compiling relevant information from multiple data sources, analyzing data to identify trends, triggers, and barriers, aggregating and integrating program information, tracking ICE program outputs and outcomes, utilizing latest graphic design and statistical software, and compiling information to service ODCR customers and meet ICE reporting requirements;  - Editing reports, briefs, standard operating procedures, and assessments to ensure accuracy; - Reviewing workforce/comparison data, and ensuring professional business standards apply; - Familiarity with Equal Employment Opportunity rules, regulations, and practices.
Job ID
2022-3850
Posted Date 4 weeks ago(9/1/2022 3:20 PM)
XLA is looking for a Junior Financial Auditor to sit onsite at our customer's offices in Washington, D.C. Duties and responsibilities include: - Knowledge of Federal Financial Management systems. - Basic understanding of financial management evaluations and reviews. - Support the development of recommendations related to financial audit reviews and the associated corrective action plans. - Field and assist Mid Professional Auditor with answering questions regarding finance, budget, and auditing matters. - Assist/support strategic planning efforts for audit/financial plans. - Assist with internal audit services and OMB Circular No. A-123 control testing. - Assist with the preparation and analysis of risk assessment. - Detail-oriented, with strong attention to detail. - Must be willing to travel to all District Offices as needed.
Job ID
2022-3849
Location
US-DC-
Posted Date 1 month ago(8/18/2022 1:54 PM)
XLA is looking for multiple Administrative Security Assistants to support our government customer in Farmers Branch, TX.  Please note that all applicants must be eligible to obtain a US Government Security Clearance.    The Administrative Security Assistant will initiate, receive, review and determine the accuracy and completeness of personnel security forms.    Responsibilities include, but are not limited to: - Manages the security application process and assist applicants through the process. - Supports the development of contract deliverables. - Conducts database checks, inquiries, and performs data entry using a variety of U.S. Government database systems. - Prepare personnel security files (PSF).  - Receive, review and determine the accuracy and completeness of applicant forms required for Background Investigations (BI). - Determines the accuracy and completeness of the personnel security questionnaire. - Runs credit reports, processes fingerprint cards, conducts agency checks, and evaluates results. - Identifies potential reciprocity and previous investigations, issues on security forms and obtains any missing information from applicant. - Verifies the appropriate level of background investigation being requested. - Processes requests for clearances, withdrawal letters, declination letters, and prepares email notifications. - Performs general clerical functions to include:  data entry, database and file maintenance. - Provides customer service to internal and external customers via email and phone. - Maintains the PSU file and mailrooms. - Ensures all documents required for suitability processing are included, completed and ready for EOD (Entry on Duty). - Assists other teams (Investigations, Intake, EOD, File Room, etc.) on special projects as needed.
Job ID
2022-3821
Location
US-TX-Farmers Branch
Posted Date 1 month ago(8/17/2022 12:37 PM)
  XLA is looking for an experienced Senior Federal Proposal Writer to join our corporate team based out of Vienna, VA. Telework is available, but the candidate must be able to participate in virtual zoom meetings as necessary.   The Senior Proposal Writer collaborates with XLA Subject Matter Experts and program/technical team members to develop compliant, responsive, and compelling proposals in response to Federal Government solicitations. The ideal candidate will have experience working past performance, corporate experience, technical approaches and staffing resume volumes, which includes qualifying opportunities to align with solicitation requirements.  The candidate will also work to further mature and maintain a company proposal library repository.    Position Description/Responsibilities: - Writes and leads technical, management, staffing/resume, and/or past performance sections and volumes.  Ensures Pricing volumes are properly included in final work product. - Provides direction and oversight to supporting writers; maintaining tight deadlines and color team schedules for all participants. - Works as part of a collaborative team to clearly articulate solution and strategy, approach to performing the work, experience, win themes, and discriminators. - Applies communication and interviewing skills to gather needed information from internal and external personnel to support writing activities. - Writes clear, persuasive, and articulate proposal sections; translates complex ideas into easily understandable text. - Uses initiative to anticipate proposal challenges and contribute to team efforts without managerial prompting. - Engages Business Development and Technical/Operation Subject Matter Experts to develop and refine responses to government solicitations; Interviews pursuit stakeholders to obtain information, develop appropriate content, and garner approvals. - Works to both mature and maintain a company proposal library.  - Develops and implements process improvements to help improve proposal quality.
Job ID
2022-3820
Location
US-VA-Vienna
Posted Date 2 months ago(8/10/2022 11:03 AM)
XLA is looking for a Travel Analyst to support a federal agency located in Washington, D.C. Telework is currently permitted. Responsibilities will include: - Provide a lead Analyst responsible for reviewing the priorities and deadlines for the day, week, month and assigning tasks appropriately to the contract team. - Serve as the key travel contact personnel for Fraud Section employees. In this role the contractor shall provide technical, policy, and process advice and guidance on travel to employees, attorneys, and management officials. - Interpret official temporary duty (TDY) travel requests and prepare travel authorizations based on traveler, Section, and mission needs. Ensure that the requests comply with Division and Department policies and procedures. Ensure submission of travel authorizations are completed in a timely manner that complies with Department policies and processes. - Process and submit travel vouchers for reimbursement of funds and ensure all policies and processes are followed. Ensure submissions of travel vouchers are conducted in a timely manner that complies with Department policies. - Review all travel authorizations and vouchers within the Division’s travel system (E2 Solutions) for errors prior to the submission for approval. Conduct adjustments to travel requests when discrepancies are discovered. - Provide timely updates to travelers, routing officials and authorizing officials when changes occur with travel requests. - For official travel outside the U.S., the Contractor shall coordinate and obtain documents including official passports and assists employees in applying for visas. The Contractor shall contact the foreign embassy for additional information when needed and provide information to State Department to obtain country clearances. - Conduct monthly travel updates to address any open travel obligations that remain open in E2 Solutions more than 30 days after the traveler’s departure date. - Act as a liaison between Division’s finance section and FRD travel teams concerning travel policy questions, policy interpretation and vouchers/authorizations issues. - Make reservations for travelers utilizing E2 Solutions in situations where travelers are unable to make reservations on their own. - The Contractor shall assist with evaluating the current state of FRD’s travel operations and recommend improvements, document processes, and develop and update metrics for senior leadership review. Updated metric reporting will be required monthly to ensure travel authorization and vouchers are processing timely and accurately. - The Contractor shall assist Fraud Section management with creating Power-Point slides, website content, tutorials, and other work product related to the travel program for Section dissemination.
Job ID
2022-3813
Location
US-DC-
Posted Date 1 day ago(9/26/2022 11:26 AM)
XLA is looking for an Jr. Financial Analyst to support our Government Client in their Arlington, VA location (metro accessible).   The Jr. Financial Analyst will be responsible and required to: - The ability to work in Financial Information Reporting & System Tools (FIRST), Obligation Module Management (OMM), Imprest Fund Management Module (IFMM), and Unified Financial Management System (UFMS) - Obtain multiple roles such as Process Coordinator, Auditor, Accounting Technician, Funds Assigner, and Reconciler - Process a variety of documents in Unified Financial Management System (UFMS) - Analyze and examine accounting data and accounts to resolve complex procedural and technical accounting transactions - Review, prepare, and classify procedural accounting documents and transaction - Recommend methods within procedure to expedite the payment of invoices and requests - Maintain, control and reconcile accounting transactions and records for multiple accounts - Trainings - Assisted various offices with fiscal needs - Prepare correspondence, reports and other documents - Ability to use Microsoft Outlook, Microsoft Office and Excel - Audit Imprest Fund and Operational Advance Audits - Team member on Digital Signature Help Desk  
Job ID
2022-3812
Location
US-VA-Arlington
Posted Date 2 months ago(8/3/2022 5:46 PM)
 XLA is looking for a Jr. Contract Specialist to support our federal customer. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation. The position is currently working remotely.   The responsibilities for the Jr. Contract Specialist are as follows:  - Develop acquisition plans and procurement  milestone schedules; - Coordinate tasks and attend meetings related to the development of a procurement  package; - Prepare procurement packages, including preparation  and review of requirements  documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance  Work Statement (PWS)), market research documentation, independent  government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances  and reviews (e.g., Small Business  Set-Aside Review and Information  Technology  Checklist); - Provide recommendations concerning the selection of contract type and method of acquisition; - Prepare and assist with the preparation of Justifications  for Other-Than-Full- and-Open-Competition (JOFOCs); - Prepare or assist with the preparation of Determinations and Findings; - Draft or assist in drafting and issuing applicable pre-award synopses; and - Present or assist in presenting acquisition planning documentation for higher level reviews and approvals - Review of acquisition requirements documents. - Review and improve customer statements of work and other pre-award documentation. - Participate in working groups. - Review and participate in training development and delivery. - Develop briefings and position papers, review drafts, and finalize documentation. 
Job ID
2022-3808
Location
US-VA-Arlington
Posted Date 4 weeks ago(8/31/2022 11:37 AM)
  XLA is looking for an Administrative Assistant to work onsite at a federal agency in Orlando, FL.   Responsibilities include: - Receives callers or visitors, determines purpose of the visit, and directs individuals to the supervisor or appropriate staff member. - Answers questions from visitors and callers that require research in records or files, such as suspense dates and the status of reports. - Personally, handles many matters and provides non-technical information to caller or visitor as required. Refers technical or difficult questions to the appropriate staff member. - Reads and keeps apprised of organizational and Agency - wide directives and procedures in order to be aware of changes and new requirements affecting the work of the organization. - Creates a variety of material such as letters, memoranda, investigative and other reports in final form, assuring correct punctuation, capitalization, spelling, grammar, and format. - Maintains a variety of files such as investigative, chronological, time and attendance, automobile, personnel, etc. - Establishes new electronic files as necessary, indexing case files to indicate include subject matter. - Extracts required background materials from office files. - Searches for documents or correspondence and excerpts information or data required. - Arranges for timely submission of required information. - Maintains suspense file and follows up in action items. - Controls all documents for the groups, assuring that the deadlines are met. - Makes tentative appointments for the group, makes travel arrangements for the supervisor and staff, including preparing travel vouchers and reports. Contacts travelers to relay specific information. - Reviews outgoing correspondence prepared for the signature of the Group Supervisor, ASAC or SAC for proper format, correspondence with procedural requirements, grammar, typographical accuracy and necessary attachments.
Job ID
2022-3802
Location
US-FL-Heathrow
Posted Date 3 months ago(7/1/2022 1:20 PM)
XL Associates, Inc. (XLA) has provided institutional support services to the U.S. Agency for International Development (USAID) for nearly 25 years. XLA is currently seeking a Communication Analyst to support the USAID Bureau for Legislative and Public Affairs (LPA).  The Communication Analyst performs functions for communications to the Agency workforce and serves as an Internal Communications resource for assigned USAID operating units.   Duties and Responsibilities - Ensure consistency of message and unity of purpose with regard to Agency outreach - Manage project conceptualization, planning, logistics, and coordination with relevant participants and partner offices - Advise on management of requirements for potential communications and make recommendations for communications efforts. Assess communications areas for current and future workforce information, and recommend communications to fit workforce trends - Research and identify key information needs for the Agency workforce, and identify high priority topics for Agency leadership to increase awareness of the Agency through targeted communications - Maintain up-to-date records on all internal communications plans across offices and Bureaus on commemorative months, and regarding other ad hoc communications efforts - Write and edit communications content for products across various platforms and achieving different communication objectives - Recommend communications efforts in response to workforce information or morale needs
Job ID
2022-3787
Location
US-DC-Washington
Posted Date 2 months ago(8/10/2022 11:45 AM)
XLA is looking for a Jr. Financial Analyst to work onsite at a federal agency in Arlington, VA (metro accessible).   Requires two (2) years of relevant experience. Relevant experience may include, but is not limited to strategic, business and action planning for the cost and schedule performance of programs. Duties will include: - Coordinate with government representatives and vendors to verify billing charges and periods of performance; - Record a variety of source documentation information into financial management and other systems, spreadsheets, and databases; - Audit, analyze, and track expenditures on funding accounts to meet current legal funding requirements; - Utilize financial management and data systems to process, verify, and submit payments; - Initiate account replenishment requests and dispursement of funds.  
Job ID
2022-3784
Location
US-VA-Arlington
Posted Date 2 months ago(8/10/2022 11:59 AM)
XLA is looking for an Administrative Assistant to work at a federal agency in Lexington, KY.  The Administrative Assistant’s duties may include, but not limited to: - Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies as required - Maintaining a variety of office logs and files - Maintaining calendars and schedules - Greeting visitors, answering the main office phone, and taking messages as required - Maintaining main staff directories - Preparing, writing, and editing a variety of correspondence including letters and memos - Preparing, creating, formatting, and editing spreadsheets, presentations, and charts - Assisting with performing searches of electronic and hardcopy files and databases for records, supportive data, and historical documents - Assisting in preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests - Responding to first line inquiries from a wide variety of key public, internal, and external constituencies - Submitting and following up on requests for services (i.e. telephone, key request, and help desk, etc.) - Arranging for housekeeping, facility, and vehicle services - Ensuring office equipment is maintained and functional - Preparing all types of travel orders using DEA specified travel process - Preparing vouchers and making travel arrangements - Answering/Researching general travel related questions - Maintaining travel associated files - Organizing and supporting workshops and meetings - Coordinating with DEA travel office to make travel arrangements for meeting attendees - Preparing notebooks, invitations, agendas, and support documents - Reserving space for meetings - Coordinating logistical and administrative arrangements for guest speakers and meeting attendees - Providing administrative support during meetings, including arranging for audiovisual displays, taking meeting minutes, and following up with summary minutes or reports from meetings - Receiving and processing incoming mail including preparing requests for FedEx shipments, UPS, and other priority mail services, and couriers - Preparing purchase requests for office supplies - Preparing purchase requests for office equipment and services and Division Procurements - Answering questions and investigating discrepancies related to purchases - Entering payment information into internal and external administrative databases - Requesting property passes and property transfers - Answering questions, assisting with tracking, and maintaining associated files - Assisting personnel with equipment inventories - Preparing personnel packages as needed - Assisting with various logistics required for recruitments - Processing and entering training requests - Assume timekeeper responsibilities, including preparing all paperwork associated with overtime requests
Job ID
2022-3773
Location
US-KY-Lexington
Posted Date 4 months ago(5/24/2022 7:24 PM)
  XLA is looking for Financial Operations to support a federal agency located in Washington, DC. Responsibilities include:  - Assisting with the daily preparation, processing, management and correction of financial transactions. Transactions include but are not limited to: deposits, debit vouchers, transfers, obligations, accruals, payments, and payment cancellations; - Accessing one or more government financial management systems to retrieve documents, analyze activity, and generate reports; - Researching and responding to customer inquiries to designated shared mailboxes; - Assisting with monthly and quarterly closing activities.
Job ID
2022-3763
Location
US-DC-
Posted Date 4 months ago(5/19/2022 10:59 PM)
XLA is looking for a Debriefer & Decompression/Reintegration Redeployment Coordinator to support a federal customer located at Ramstein AB, Germany. This job description is as follows: - Plans, reviews, coordinates, evaluates, and integrates actions required to support current and future operational missions; - Assesses operational readiness and determines capability of units, commanders, and staff elements; - Develops, reviews and revises military training plans and standards Redeployment: - Manage all activities related to the redeployment of AFOSI personnel through Ramstein AB, Germany to participate in the Post-Deployment Decompression/Reintegration and Expeditionary Lessons-Learned Program - Coordinate with individual deployers, EFIS, deployed units and other relevant parties to schedule/plan the redeployment of AFOSI personnel through Ramstein AB - To include all procedural and logistical requirements related to their travel, lodging and 4-day TDY at Ramstein AB   - Maintain contact with redeployers as needed prior to redeployment to answer questions, address any issues, facilitate travel plans, and psychologically prepare redeployees to participate in the program - Coordinate with the USAF Deployment Transition Center (DTC), Ramstein AB, Germany, to schedule AFOSI redeployees to attend the DTC decompression/reintegration program, including lodging arrangements.   - HQ AFOSI/XB establishes decompression/reintegration requirements specifically for AFOSI personnel, and historically has run AFOSI’s own program, separate from the AF DTC; currently, AFOSI has an arrangement with the AF DTC to provide decompression/reintegration support - Track military flights with incoming AFOSI redeployees, using the military air transportation tracking system to remain current on projected arrival times - Meet AFOSI redeployees at the military terminal upon arrival, and arrange for AFOSI 5th Field Investigations Region (5 FIR) leadership or designated representatives to also be present to welcome redeployees on behalf of AFOSI/CC.  Prior to handing redeployees over to the AF DTC staff at the terminal, provide AFOSI contact numbers, and inform them of their 4-day schedule, including the AFOSI operational lessons-learn debriefing - Ensure all activities related to the decompression/reintegration program and the operational lessons-learned program integrate and flow seamlessly to minimize complexity and facilitate an enjoyable, stress-reducing 4-day experience that prepares AFOSI personnel for a successful and healthy return back home with family, friends and coworkers - Monitor redeployed engagement/participation throughout the entire process above, making note as early as possible of any problems/issues requiring follow-up by appropriate AFOSI personnel, leaders, counselors, or medical providers.  Immediately consult with HQ AFOSI/XB regarding any such sensitive issues.  It is critical to protect the privacy and/or confidentiality of individual redeployees who disclose sensitive personal information - Work closely with unit leaders and deployed/field commanders to ensure no personnel fall between the cracks, even those deployed to highly classified missions to undisclosed locations. The program is designed to be efficient and flexible, accommodating unique AFOSI missions and often unpredictable redeployment schedules Lessons-Learned: -  Execute all aspects of AFOSI’s Expeditionary Operations Lessons Learned Program, including the collection, analysis, validation, documentation and dissemination of operational lessons, problems and best practices - Conduct comprehensive, structured operational debriefings of all redeployees, following guidance established by HQ AFOSI/XB. - Debriefings are normally conducted in a group setting, including all AFOSI personnel attending the program at the same time. - Debriefings will cover a full range of topics, including (but not limited to) pre-deployment processes, training (pre-deployment and on-site training), resources and equipment (weapons, vehicles, etc), deployed mission activities (operational planning, tactics, source operations, analyst support, linguists, etc), unit organization/processes, leadership, and all other topics relevant to deployed operations - Debrief AFOSI personnel redeploying from the CENTCOM AOR as well as those redeploying from other combat deployments and high-risk missions in other AORs world-wide, identifying shared lessons, trends, errors, problems and best practices that can be directly applied to reduce risk and increase the effectiveness of operations in CENTCOM and other AORs - Develop and/or utilize, as needed, structured questionnaires and other tools to collect objective, measurable data about AFOSI expeditionary operations to supplement or enhance the information obtained through debriefings - Produce detailed lessons-learned reports designed to be useful to warfighters, senior leaders, operational/combat training programs, and other customers or consumers. The format, scheduling and frequency of reports will be established by HQ AFOSI/XB. Formal reports will focus on trends and ensure that information is not attributable to specific personnel. Once reviewed and finalized, all reports are immediately forwarded to the HQ AFOSI Command Lessons-Learned Program for action and dissemination - Maintain ongoing communication with HQ AFOSI program managers, process owners, and AFOSI training instructors regarding identified problems, lessons-learned and best practices. - Relay information directly to these entities as needed/appropriate for problem-solving, recommendations, and follow-up actions Other Responsibilities: - Follow all guidance from HQ AFOSI/XB regarding all processes, activities, protocols and products related to AFOSI’s post-deployment decompression/reintegration and expeditionary operations lessons-learned program.  - Daily oversight and accountability of contractor activities will be provided by a member of the HQ 5 FIR; 5 FIR will also provide all logistical support, work spaces, debriefing rooms, computers and other equipment - Travel on occasion as required to CONUS and OCONUS locations to provide information briefs and/or conduct information-collection activities on lessons-learned, operational problems and best-practices - Maintain current passport and visa requirements at all times and maintain the ability to be world-wide deployable to include medical clearances and other items outlined in this PWS
Job ID
2022-3761
Location
DE-
Posted Date 4 months ago(5/16/2022 2:43 PM)
XLA is looking for a Financial Management Analyst to sit onsite at our customer's offices in Washington, D.C. - Experience with processing financial documents and transactions using a Momentum based Financial Management System (Amend 0001) - Experience providing general financial management and budgetary support - Experience performing Accounting Data Analysis, Records Examiner/Analyst and Financial Analyst tasks - Must have experience performing general liaison functions between program office and/or centralized payment office with respect to budget execution - Experience monitoring and analyzing the financial condition of assigned programs to determine if actions are financially sound - Expereince retrieving and reviewing financial reports - Demonstrates a working knowledge of Federal Travel Regulations (FTR) - Knowledge of Government Accounting Systems - Proficient in Microsoft Office and Access, with advanced knowledge of Excel - Experience in conducting financial analysis and communicating results - Strong written and oral communication skills - Must be detail-oriented  
Job ID
2022-3755
Location
US-DC-
Posted Date 5 months ago(5/11/2022 10:21 AM)
XLA is looking for a Senior Financial Analyst to work on site at our customer's offices in Washington, D.C. Duties and responsibilities include: - Review all Resource Management and Planning (RMP) managed obligations for the proper amount and delivery status quarterly, and develop/recommend corrective action plans as needed; - Review, manage, and reconcile all aspects of the Intergovernmental Payment and Collection (IPAC) system documentation specific to EOUSA. - Develop or revise current monitoring tools to better identify obligations which may be closed; - Prepare quarterly status reports of RMP managed obligations; - Prepare and update invoice tracker; - Update RMP commitment/obligation logs; - Prepare payment corrections and reconciliations; - Document minutes of financial management meetings; - Assist with preparation of the leasehold improvement report; - Assist budget analysts with generating reports required for execution reviews; - Conduct a burn/usage analysis in March and June of RMP obligations to identify obligation balances that may be overstated or understated; - Prepare pertinent financial documents within established due dates as required by JMD Finance/Budget Staffs; - Generate specific program-related reports as needed; - Preparing quarterly open obligation summary; - Ensure all supporting documentation for obligation files are uploaded into UFMS and are audit complaint; - Review payment transactions for obligations to ensure billings received and charges recorded in UFMS are accurate, complete, and documented; - Update UFMS or provide a written documented accrual methodology to be used to update UFMS accurately and timely; - The contractor will work to resolve discrepancies in amounts provided, if needed; - All current and prior year reimbursement agreements, DOJ -216s (and similar documents including but not limited to Interagency Agreement (IAA), Military Interdepartmental Purchase Requests (MIPRS), Memorandum of Agreements(MOAs), etc.) including modifications to such documents; - Statements of Anticipated Reimbursements, as well as provide updates to line 3 of the Apportionment Schedules; - Advisory notices on agreements with expiring periods of performance; - Audit files in accordance for revenue transactions selected for review; - Hold weekly meetings to update Team Leads. Outgoing Reimbursable Agreements (RA): - Review RAs to ensure all information is accurate and proper approvals are obtained; - Analyze obligations to ensure quarterly confirmations are received and support accruals, payments are accurate and the obligation file is audit ready; - Communicate by phone and email with the USAOs and JMD to request supporting documentation; - Compile monthly Open Obligation Reports to send to the Assistant Director; - Prepare Quarterly Certification memo citing accuracy of obligations to present to the Chief Financial Officer; - Update RA tracker weekly to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads. Incoming Reimbursable Agreements (RA) - Review RAs to ensure all information is accurate and proper approvals are obtained; - Communicate by phone and email with the USAOs and trading partners to request supporting documentation; - Prepare and review bills for Project and Agreement Numbers in UFMS; - Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; - Update RA tracker to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads.  Incoming Reimbursable Agreements (RA): - Review RAs to ensure all information is accurate and proper approvals are obtained; - Communicate by phone and email with the USAOs and trading partners to request supporting documentation; - Prepare and review bills for Project and Agreement Numbers in UFMS; - Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; Update RA tracker to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads.
Job ID
2022-3752
Location
US-DC-