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Posted Date 16 hours ago(5/17/2022 5:12 PM)
XLA is looking for an Administrative Assistant to sit onsite at our customer's offices in Washington, D.C.   The Administrative Assistant shall provide reception and administrative support to all staff under the Chief Financial Officer (CFO) (RMP, Acquisitions, and Facilities).   Receptionist Services: - Receives telephone calls and greets visitors to the office. Controls access to the office and ensures that only visitors properly cleared are authorized entry. Notifies staff members of visitors or incoming telephone calls. Takes messages from, and gives messages to, visitors and callers when staff members are unavailable. - Maintains an up-to-date telephone listing of staff under the CFO and card file of addresses of departments and agencies. - Maintains telephone-recording equipment. Prepares recorded greetings and activates off duty telephone answering machine(s) when required. Plays back and transcribes messages on a regular basis. - Receives, reviews, and distributes incoming mail. Immediately notifies appropriate staff member when material is received via FAX transmission and places in appropriate internal mailbox. Administrative Support: - Serves as the primary administrative services point-of-contact for approximately 60 government employees. - Responsible for arranging and documenting meetings, as necessary. - Setup Webex and Microsoft Teams virtual meetings. - Order equipment for new employees (computer, phones, etc.). - Responsible for all new contractor onboarding logistics. - Conducting leave audits for government employees. - Responsible for drafting, routing and tracking all formal documentation created by the staff within the routing electronic documents process, as well as those outside of the electronic process. - Ensures documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consults with document author to resolve questionable material. Responsible for preparing all staff document for final copy and distribution. - Performs substantive clerical duties such as one or more of the following: - Maintains adequate levels of office supplies and orders additional supplies as needed. - Receives reports of malfunctioning equipment from employees. Coordinates repair of the equipment by contacting the responsible point of contact. - Receives electronic invoices and/or date stamps paper invoices; scans and saves both invoices to the designated location then routes invoices to the appropriate receiving official for signature and acceptance via email. Tracks to ensure that invoices receipt/acceptance has a quick turnaround. Records received invoices in the invoice log tracker. - Directly assists with other financial management processes, to include invoice payment, preparation of supporting documentation, and travel services. - Receives and prepares transmittal of currency for erroneous checks. - Maintains absentee RMP calendar and sends out daily Facility, Acquisitions and Budget Status report.
Job ID
2022-3758
Location
US-DC-
Posted Date 16 hours ago(5/17/2022 5:07 PM)
XLA is looking for multiple Administrative Security Assistants to support our government customer in Farmers Branch, TX.  Please note that all applicants must be eligible to obtain a US Government Security Clearance.    The Administrative Security Assistant will initiate, receive, review and determine the accuracy and completeness of personnel security forms.    Responsibilities include, but are not limited to: - Manages the security application process and assist applicants through the process. - Supports the development of contract deliverables. - Conducts database checks, inquiries, and performs data entry using a variety of U.S. Government database systems. - Prepare personnel security files (PSF).  - Receive, review and determine the accuracy and completeness of applicant forms required for Background Investigations (BI). - Determines the accuracy and completeness of the personnel security questionnaire. - Runs credit reports, processes fingerprint cards, conducts agency checks, and evaluates results. - Identifies potential reciprocity and previous investigations, issues on security forms and obtains any missing information from applicant. - Verifies the appropriate level of background investigation being requested. - Processes requests for clearances, withdrawal letters, declination letters, and prepares email notifications. - Performs general clerical functions to include:  data entry, database and file maintenance. - Provides customer service to internal and external customers via email and phone. - Maintains the PSU file and mailrooms. - Ensures all documents required for suitability processing are included, completed and ready for EOD (Entry on Duty). - Assists other teams (Investigations, Intake, EOD, File Room, etc.) on special projects as needed.
Job ID
2022-3757
Location
US-TX-Farmers Branch
Posted Date 16 hours ago(5/17/2022 5:01 PM)
XL Associates, Inc. (XLA) has provided institutional support services to the U.S. Agency for International Development (USAID) for over twenty years. XLA is currently seeking a Communication Analyst to the Front Office of the Bureau for Legislative and Public Affairs (LPA) and the office of Internal Communications as a speechwriter for LPA, and performs other strategic communication duties. The Communication Analyst assembles, analyzes, and disseminates information related to areas of strategic importance – coordinating and preparing a wide range of reports, briefings, presentations, and other materials for USAID audiences. The Communication Analyst uses independent judgment to complete tasks and operates with a high level of discretion.   Duties and Responsibilities - Research, write, and edit speeches as well as other materials to be delivered by or used by the Agency Front Office and LPA senior leadership; - Work closely with Agency bureau leadership and office directors to ensure the flow of correct policy language and ideas to and from the Administrator; - Counsel and advise the Agency Front Office on message viability and audience penetration; - Obtain internal clearances, if and when necessary, when preparing communication material; - Research, draft, edit, and re-write material for Agency Front Office principles to communicate through radio and television programs – including content for interviews, prepared texts, scripts, dialogue, and question-and-answer sessions; - Draft speeches and talking points for the Administrator, Deputy Administrator, Counselor, and other Agency principles for internal events such as Town Halls, award ceremonies, webinars, and other ceremonial events; - Alert LPA and relevant offices of public opportunities for which USAID participants may be scheduled, such as speaking engagements, radio/TV programs, press interviews, commentaries, and print articles; - As assigned, pursue and carry to completion Agency participation in media opportunities; - Track audience response to the Administrator's and senior leadership speeches and incorporate feedback into subsequent speeches, remarks, and policy statements; - Provide counsel on successful implementation of the Agency communications strategy; - Analyze and interpret surveys, polls and other research data to determine the climate of U.S. public opinion about USAID programs, policies and objectives; - Discover and report to LPA national trends affecting foreign assistance programs; - Recommend options to increase positive public perceptions of U.S. foreign assistance policy and activities; - Recommend methods to counter misinformation and to improve public understanding about USAID and activities implemented by the Agency; - Write notices and other materials on high-level priorities of the Administration and the USAID Administrator; - Draft and edit video scripts for internal communications; - Perform other position-related writing duties as needed.    
Job ID
2022-3756
Location
US-DC-Washington
Posted Date 2 days ago(5/16/2022 2:43 PM)
XLA is looking for a Financial Management Analyst to sit onsite at our customer's offices in Washington, D.C. - Knowledge of Federal Financial Management. - Proficient in Microsoft Office and Access, with advanced knowledge of Excel. - Experience in conducting financial analysis and communicating results. - Strong written and oral communication skills. - Must be detail-oriented.  
Job ID
2022-3755
Posted Date 7 days ago(5/11/2022 10:21 AM)
XLA is looking for a Senior Financial Analyst to work on site at our customer's offices in Washington, D.C. Duties and responsibilities include: - Review all Resource Management and Planning (RMP) managed obligations for the proper amount and delivery status quarterly, and develop/recommend corrective action plans as needed; - Review, manage, and reconcile all aspects of the Intergovernmental Payment and Collection (IPAC) system documentation specific to EOUSA. - Develop or revise current monitoring tools to better identify obligations which may be closed; - Prepare quarterly status reports of RMP managed obligations; - Prepare and update invoice tracker; - Update RMP commitment/obligation logs; - Prepare payment corrections and reconciliations; - Document minutes of financial management meetings; - Assist with preparation of the leasehold improvement report; - Assist budget analysts with generating reports required for execution reviews; - Conduct a burn/usage analysis in March and June of RMP obligations to identify obligation balances that may be overstated or understated; - Prepare pertinent financial documents within established due dates as required by JMD Finance/Budget Staffs; - Generate specific program-related reports as needed; - Preparing quarterly open obligation summary; - Ensure all supporting documentation for obligation files are uploaded into UFMS and are audit complaint; - Review payment transactions for obligations to ensure billings received and charges recorded in UFMS are accurate, complete, and documented; - Update UFMS or provide a written documented accrual methodology to be used to update UFMS accurately and timely; - The contractor will work to resolve discrepancies in amounts provided, if needed; - All current and prior year reimbursement agreements, DOJ -216s (and similar documents including but not limited to Interagency Agreement (IAA), Military Interdepartmental Purchase Requests (MIPRS), Memorandum of Agreements(MOAs), etc.) including modifications to such documents; - Statements of Anticipated Reimbursements, as well as provide updates to line 3 of the Apportionment Schedules; - Advisory notices on agreements with expiring periods of performance; - Audit files in accordance for revenue transactions selected for review; - Hold weekly meetings to update Team Leads. Outgoing Reimbursable Agreements (RA): - Review RAs to ensure all information is accurate and proper approvals are obtained; - Analyze obligations to ensure quarterly confirmations are received and support accruals, payments are accurate and the obligation file is audit ready; - Communicate by phone and email with the USAOs and JMD to request supporting documentation; - Compile monthly Open Obligation Reports to send to the Assistant Director; - Prepare Quarterly Certification memo citing accuracy of obligations to present to the Chief Financial Officer; - Update RA tracker weekly to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads. Incoming Reimbursable Agreements (RA) - Review RAs to ensure all information is accurate and proper approvals are obtained; - Communicate by phone and email with the USAOs and trading partners to request supporting documentation; - Prepare and review bills for Project and Agreement Numbers in UFMS; - Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; - Update RA tracker to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads.  Incoming Reimbursable Agreements (RA): - Review RAs to ensure all information is accurate and proper approvals are obtained; - Communicate by phone and email with the USAOs and trading partners to request supporting documentation; - Prepare and review bills for Project and Agreement Numbers in UFMS; - Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; Update RA tracker to keep Program Lead informed of all changes; - Hold weekly meetings to update Team Leads.
Job ID
2022-3752
Posted Date 1 week ago(5/10/2022 3:51 PM)
  XLA is looking for a Junior Acquisition Analyst (JAA) to support a federal agency located in College Park, MD. This is a Hybrid role and is contigent upon contract award.   The JAA will have a minimum of two (2) years of experience in Federal Government acquisition and program support including experience in:  - Supporting interdisciplinary functional acquisition teams; - Assisting in preparing pre-award and award documentation for acquisitions, with an emphasis on service contracting; - Assisting in source selections and drafting source selection documents; and - Providing contract management support.
Job ID
2022-3750
Location
US-MD-College Park
Posted Date 1 week ago(5/10/2022 3:29 PM)
  XLA is looking for an Acquisition Analyst (AA) to support a federal agency located in College Park, MD. This is a Hybrid role and is contigent upon contract award.   The AA shall have a minimum of five (5) years of experience in all aspects of Federal Government acquisition and program support including experience in:  - Performing acquisition management reviews and analysis; - Preparing requirement documents such as performance-based work statements, SOWs, etc.; - Supporting interdisciplinary functional acquisition teams; - Preparing pre-award and award documentation for all types of acquisitions with a strong emphasis on service contracting; - Supporting source selections and drafting source selection documents; and - Providing contract management support.  
Job ID
2022-3749
Location
US-MD-College Park
Posted Date 1 week ago(5/10/2022 3:22 PM)
  XLA is looking for a Senior Acquisition Analyst (SAA) to support a federal agency located in College Park, MD. This is a Hybrid role and is contigent upon contract award.   The SAA will have a minimum of eight (8) years of experience in all aspects of Federal Government acquisition and program support including extensive experience in:  - Drafting Federal Government acquisition procedures, and policy; - Performing agency-wide acquisition management reviews and analysis; - Preparing requirement documents such as performance-based work statements, SOWs, SOOs, etc.; - Supporting interdisciplinary functional acquisition teams; - Preparing pre-award and award documentation for all types of acquisitions with a strong emphasis on service contracting and information technology acquisitions; - Supporting source selections and drafting source selection documents; and - Supporting agency level technical and contract management.
Job ID
2022-3748
Location
US-MD-College Park
Posted Date 1 week ago(5/10/2022 3:13 PM)
  XLA is looking for a Team Lead (TL) to support a federal agency located in College Park, MD. This is a Hybrid role and is contigent upon contract award.   The TL must be the Vendor's supervisory Project Manager with total responsibility for acceptable performance of work for all contract personnel.  The TL must be a working TL who conducts acquisition-related research; manages and provides training on E-Gov initiatives; and provides draft procurement policy, processes, and procedures.   The TL shall possess a minimum of two (2) years of supervisory or managerial experience managing an acquisition or acquisition support team that supports an organization with the same level or higher complexities as the NARA procurement program.    The TL shall have a minimum of ten (10) years of experience in all aspects of Federal Government acquisition and program support including extensive experience in:  - Researching and drafting acquisition policy and procedures at agency level or higher; - Performing agency-wide acquisition management reviews and analysis; - Preparing requirement documents such as performance-based work statements, SOWs, SOOs, etc.; - Supporting interdisciplinary functional acquisition teams; - Preparing pre-award and award documentation for all types of acquisitions with a strong emphasis on service contracting and information technology acquisitions; - Supporting source selections and drafting source selection documents; and - Supporting agency level contract management. 
Job ID
2022-3747
Location
US-MD-College Park
Posted Date 3 weeks ago(4/25/2022 9:56 PM)
XLA is looking for a Screener to support a federal customer located in Screener - KSA. Screeners will be able to: - Conduct screenings, complete reports and do all necessary background checks on locally employed persons screened; - A screening will consist of an in-depth interview utilizing a standardized interview method supported/approved by the Installation Access Application (IAA) and AFOSI; records checks; and biometric enrollment. - Must be able to utilize equipment to include NRTIO biometrics, PCASS, and CELLEX - Must be able to work in concert with the Defense Biometric Identification System (DBIDS), Site Security Manager (SSM), and necessary biometrics databases in order to accomplish required screenings - Must know screening tasks and/or investigative questioning techniques; - And have knowledge of SIPRNet search engines; - Database retrieval tools, such as QueryTree and M3 - Screening process must be conducted in accordance with (IAW) applicable USCENTCOM and USAFCENT security directives; - Must follow SOP's based upon the local environment, host nation processes, and applicable US or host nation requirements or laws.  
Job ID
2022-3741
Location
SA-
Posted Date 3 weeks ago(4/25/2022 9:56 PM)
XLA is looking for a Screener to support a federal customer located in Screener - Al Dhafra AB, UAE. Screeners will be able to: - Conduct screenings, complete reports and do all necessary background checks on locally employed persons screened; - A screening will consist of an in-depth interview utilizing a standardized interview method supported/approved by the Installation Access Application (IAA) and AFOSI; records checks; and biometric enrollment. - Must be able to utilize equipment to include NRTIO biometrics, PCASS, and CELLEX - Must be able to work in concert with the Defense Biometric Identification System (DBIDS), Site Security Manager (SSM), and necessary biometrics databases in order to accomplish required screenings - Must know screening tasks and/or investigative questioning techniques; - And have knowledge of SIPRNet search engines; - Database retrieval tools, such as QueryTree and M3 - Screening process must be conducted in accordance with (IAW) applicable USCENTCOM and USAFCENT security directives; - Must follow SOP's based upon the local environment, host nation processes, and applicable US or host nation requirements or laws.  
Job ID
2022-3740
Location
AE-
Posted Date 3 weeks ago(4/25/2022 9:57 PM)
XLA is looking for a Screener to support a federal customer located in Ali Al Salem AB, Kuwait. Screeners will be able to: - Conduct screenings, complete reports and do all necessary background checks on locally employed persons screened; - A screening will consist of an in-depth interview utilizing a standardized interview method supported/approved by the Installation Access Application (IAA) and AFOSI; records checks; and biometric enrollment. - Must be able to utilize equipment to include NRTIO biometrics, PCASS, and CELLEX - Must be able to work in concert with the Defense Biometric Identification System (DBIDS), Site Security Manager (SSM), and necessary biometrics databases in order to accomplish required screenings - Must know screening tasks and/or investigative questioning techniques; - And have knowledge of SIPRNet search engines; - Database retrieval tools, such as QueryTree and M3 - Screening process must be conducted in accordance with (IAW) applicable USCENTCOM and USAFCENT security directives; - Must follow SOP's based upon the local environment, host nation processes, and applicable US or host nation requirements or laws.  
Job ID
2022-3739
Location
KW-
Posted Date 3 weeks ago(4/25/2022 9:46 PM)
XLA is looking for a Screener to support a federal customer located in Al Udeid AB, Qatar. Screeners will be able to: - Conduct screenings, complete reports and do all necessary background checks on locally employed persons screened; - A screening will consist of an in-depth interview utilizing a standardized interview method supported/approved by the Installation Access Application (IAA) and AFOSI; records checks; and biometric enrollment. - Must be able to utilize equipment to include NRTIO biometrics, PCASS, and CELLEX - Must be able to work in concert with the Defense Biometric Identification System (DBIDS), Site Security Manager (SSM), and necessary biometrics databases in order to accomplish required screenings - Must know screening tasks and/or investigative questioning techniques; - And have knowledge of SIPRNet search engines; - Database retrieval tools, such as QueryTree and M3 - Screening process must be conducted in accordance with (IAW) applicable USCENTCOM and USAFCENT security directives; - Must follow SOP's based upon the local environment, host nation processes, and applicable US or host nation requirements or laws.  
Job ID
2022-3738
Location
QA-
Posted Date 4 weeks ago(4/21/2022 12:59 PM)
  XLA is looking to fill an Office Assistant position to join our client’s team in Washington, D.C., on a contract-to-hire basis. Reporting to the Workplace Supervisor, the Office Assistant independently carries out all the services in his/her areas of responsibility. The scope of the job may include a wide range of Workplace services and/or activities including mainly routine tasks to be completed independently according to office guidelines and/or under general supervision. The individual prioritizes and completes assigned standardized tasks following general guidelines to meet defined goals. May assist each customer by providing individualized attention, accurate information, efficient service and timely follow-up. This position has a maximum pay of $16.50/hour and is a great opportunity for a career, not just a job! Responsibilities include: - Receive and relay incoming, outgoing and internal calls according to local guidelines. - Handle and route messages appropriately. - Answer general inquiries, assist in resolving issues/concerns or direct them to the appropriate resource. - Greet and direct employees and visitors. - Process space reservation requests (assign and confirm space, catering and equipment) and ensure optimal workspace occupancy. - Set up and maintain workspace/meeting rooms including catering and audio/visual equipment. - Provide audio-visual support/troubleshooting prior to and during meetings and events as needed. - Stock and maintain appearance of general use areas (e.g., copy room, coffee/vending area, etc.). - Provide basic technical support for standard office equipment (e.g., copiers and printers). - Provide support and/or execute activities related to in-site or off-site meetings and events. - Receive, process, and deliver inbound and outbound, mail, packages and faxes. - Deliver stationery. - Handle or coordinate process large-scale duplicating projects including copying, collating, assembly and binding. - Assist customers with document retrievals/returns while assuring adherence to archival guidelines. - Coordinate destruction of documents. - Keep track and follow up on customer requests until completion. - Perform administrative duties according to location guidelines. - May act as a point of contact for external providers (commodity). - May contribute to the preparation of daily, weekly, and monthly reports.  
Job ID
2022-3737
Location
US-Washington, DC
Posted Date 4 weeks ago(4/20/2022 11:48 AM)
XLA is looking for a Senior Financial Analyst person to work on-site on a federal engagement. This position is a full-time position and requires the eligibility to obtain and maintain a DOJ Public Trust.    Primary Job Duties:   - Communicate with managers to identify training needs and map out development plans. - Proficient in managing instructor equipment and educational materials such as PowerPoint, Camtasia, Snag-It, etc. - Design and deliver learning courses, workshops and other training as needed. - Concrete understanding of financial management principles with the ability to train others. - Exceptional writing skills, financial reporting and analysis skills. - The ability to effectively conduct presentations and findings to Senior Leadership and Stakeholders. - Develop Standard Operating Procedures (SOPs) for financial management processes. - Strong written and oral communication skills. - Strong attention to detail with an ability to multi-task. - Other duties as assigned within the scope of financial management and Training Development. #ZR
Job ID
2022-3736
Location
US-DC-
Posted Date 1 month ago(4/14/2022 11:47 AM)
 XLA is looking for a Contract Specialist to support our federal customer. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation. The position is currently working remotely and subject to change.   The responsibilities for the Contract Specialist are as follows:  - Develop acquisition plans and procurement  milestone schedules; - Coordinate tasks and attend meetings related to the development of a procurement  package; - Prepare procurement packages, including preparation  and review of requirements  documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance  Work Statement (PWS)), market research documentation, independent  government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances  and reviews (e.g., Small Business  Set-Aside Review and Information  Technology  Checklist); - Provide recommendations concerning the selection of contract type and method of acquisition; - Prepare and assist with the preparation of Justifications  for Other-Than-Full- and-Open-Competition (JOFOCs); - Prepare or assist with the preparation of Determinations and Findings; - Draft or assist in drafting and issuing applicable pre-award synopses; and - Present or assist in presenting acquisition planning documentation for higher level reviews and approvals - Review of acquisition requirements documents. - Review and improve customer statements of work and other pre-award documentation. - Participate in working groups. - Review and participate in training development and delivery. - Develop briefings and position papers, review drafts, and finalize documentation. 
Job ID
2022-3725
Location
US-VA-Arlington
Posted Date 1 month ago(4/12/2022 11:37 AM)
XLA is looking for a Travel Specialist to sit onsite at our customer's offices in Washington, D.C. - Knowledge of Federal Travel Regulations and E2 systems. - Prior experience with a web-based travel system. - Proficient in Microsoft Office, with advanced knowledge of Excel. - Excellent communications and interfacing with various levels of management. - Excellent attention detail, must be able to multi task and have a sense of urgency to complete travel task within the allotted time frame provided. - Experience working with domestic travel authorizations and vouchers processing as well as foreign travel passports and visas. - Strong written and oral communication skills, preferably in a helpdesk type environment. - Must have a Bachelor's Degree plus two years of experience in a related field, or three years of experience in a related field.  
Job ID
2022-3723
Location
US-DC-
Posted Date 1 month ago(4/11/2022 9:44 AM)
  XLA is looking to fill an Office Assistant position to join our client’s team in Arlington, VA, on a contract-to-hire basis. Reporting to the Workplace Supervisor, the Office Assistant independently carries out all the services in his/her areas of responsibility. The scope of the job may include a wide range of Workplace services and/or activities including mainly routine tasks to be completed independently according to office guidelines and/or under general supervision. The individual prioritizes and completes assigned standardized tasks following general guidelines to meet defined goals. May assist each customer by providing individualized attention, accurate information, efficient service and timely follow-up. This position has a maximum pay of $16.50/hour and is a great opportunity for a career, not just a job! Responsibilities include: - Receive and relay incoming, outgoing and internal calls according to local guidelines. - Handle and route messages appropriately. - Answer general inquiries, assist in resolving issues/concerns or direct them to the appropriate resource. - Greet and direct employees and visitors. - Process space reservation requests (assign and confirm space, catering and equipment) and ensure optimal workspace occupancy. - Set up and maintain workspace/meeting rooms including catering and audio/visual equipment. - Provide audio-visual support/troubleshooting prior to and during meetings and events as needed. - Stock and maintain appearance of general use areas (e.g., copy room, coffee/vending area, etc.). - Provide basic technical support for standard office equipment (e.g., copiers and printers). - Provide support and/or execute activities related to in-site or off-site meetings and events. - Receive, process, and deliver inbound and outbound, mail, packages and faxes. - Deliver stationery. - Handle or coordinate process large-scale duplicating projects including copying, collating, assembly and binding. - Assist customers with document retrievals/returns while assuring adherence to archival guidelines. - Coordinate destruction of documents. - Keep track and follow up on customer requests until completion. - Perform administrative duties according to location guidelines. - May act as a point of contact for external providers (commodity). - May contribute to the preparation of daily, weekly, and monthly reports.  
Job ID
2022-3721
Location
US-VA-Arlington
Posted Date 1 month ago(4/6/2022 11:39 AM)
XLA team members within the Travel Services Unit work closely with the E2 Travel Helpdesk, Travel Cards and PCS to include vacation and home leave.  Team members provide helpdesk support to all inquiries pertaining to E2 travel responding and researching all questions.  This helpdesk support is provided to all personnel at DEA.  Our team assist DEA employees to ensure all Travel Cards are being used in accordance with all regulations.  In addition, our team members generate E2 usage reports and provide cost comparisons for E2 travelers creating documents tracking E2 progress.  This information is used to update quarterly travel savings and used in the Office of Finance newsletter.  Our team members assist DEA personnel by granting access to proper E2 Travel forms by creating profiles, ensuring that their Citi Travel Card is valid, and reviewing all R&R request.  Team members also monitor the E2 Travel inbox to answer questions and resolve any issues.  XLA employees also perform the following on a daily basis:   - Update DEA personnel E2 profiles - Unlock accounts - Walk DEA personnel through the entire E2 travel process so that DEA personnel can easily navigate the E2 system.  - Communicate with approvers to ensure travel requests have been processed and routed properly.  Review and price airfare for OMBI R&R request for DEA personnel traveling on an international carrier.  Team members approve waivers for the Fly America Act when no domestic carriers are available.  XLA provides DEA personnel with instructions to ensure that only the lowest price airfare has been purchased along with answering all questions according to the DEA travel policy manual   - Use expert technical knowledge and experience to troubleshoot financial systems issues - Investigate, correct, and assure accuracy of fund authorization records, commitments, obligations, and disbursements executed through financial systems - Test systems to ensure functionality and related reporting modules capture required data - Review existing financial management policies, procedures and operations for the purpose of updating technical documentation and training new personnel - Design, develop and implement standard operating procedures as needed - Confirm booked airline pricing is within DEA policy for TDY travelers - Issue reservation modifications to travelers when airfare is out of policy - Review Rest & Recuperation and SVT requests for pricing comparisons between selected destinations and FTR appointed relief points before submitting allowable amounts to OMBI - Review, approve or reject Fly America Act waiver requests for out of policy foreign carrier travel - Receive and manage Miscellaneous Charge Orders from airlines for traveler credits - Serve as E2 Help Desk representative for user assistance on E2 Solutions - Create, modify or terminate E2 user accounts upon request via DEA’s FIRST portal - Add, modify or remove routing paths and routing templates for E2 document approval workflow - Research budget lines and UFMS E2 templates when troubleshooting for E2 Allowance Approvers - Work closely with fiscal staff DEA wide on year-end guidance and troubleshooting for approvals, rejections, UDO’s and pertinent allocations for the fiscal year to include crossing fiscal years - Enforce travel policies, procedures and regulations to include the FTR, DEA specific policy (TPPM) and government travel card policy - Assist GTC cardholders with billing questions and research duplicate/fraudulent charges - Process paper TDY and PCS vouchers for payment after auditing all supporting documentation - Audit PCS RITAs and GBLs for electronic processing after validation through UFMS - Served as E2 voucher auditor remotely during 2019 government shutdown - Reviewed and assisted in developing standard operating procedures, processes and tracking systems and provided recommendations for improvement - Provided information to training group necessary to deliver training in an E-Learning environment - Worked with FNIR group on training initiative for DEA wide E2 Solutions roll out serving as an onsite and offsite trainer (Intel, HR, El Paso, EPIC, Seattle & Philadelphia offices) - Conducted training sessions for travel arrangers, field administrators, travelers, approvers and fiscal staff on the automated travel program
Job ID
2022-3719
Location
US-VA-Arlington
Posted Date 1 month ago(4/6/2022 9:20 AM)
XLA is looking for an Administrative Assistant to work at a federal agency in Lexington, KY.  The Administrative Assistant’s duties may include, but not limited to: - Assembling, copying, faxing and scanning a variety of materials and ensuring proper distribution of copies as required - Maintaining a variety of office logs and files - Maintaining calendars and schedules - Greeting visitors, answering the main office phone, and taking messages as required - Maintaining main staff directories - Preparing, writing, and editing a variety of correspondence including letters and memos - Preparing, creating, formatting, and editing spreadsheets, presentations, and charts - Assisting with performing searches of electronic and hardcopy files and databases for records, supportive data, and historical documents - Assisting in preparing or drafting initial correspondence in response to requests and in preparing an array of other documents for release in response to requests - Responding to first line inquiries from a wide variety of key public, internal, and external constituencies - Submitting and following up on requests for services (i.e. telephone, key request, and help desk, etc.) - Arranging for housekeeping, facility, and vehicle services - Ensuring office equipment is maintained and functional - Preparing all types of travel orders using DEA specified travel process - Preparing vouchers and making travel arrangements - Answering/Researching general travel related questions - Maintaining travel associated files - Organizing and supporting workshops and meetings - Coordinating with DEA travel office to make travel arrangements for meeting attendees - Preparing notebooks, invitations, agendas, and support documents - Reserving space for meetings - Coordinating logistical and administrative arrangements for guest speakers and meeting attendees - Providing administrative support during meetings, including arranging for audiovisual displays, taking meeting minutes, and following up with summary minutes or reports from meetings - Receiving and processing incoming mail including preparing requests for FedEx shipments, UPS, and other priority mail services, and couriers - Preparing purchase requests for office supplies - Preparing purchase requests for office equipment and services and Division Procurements - Answering questions and investigating discrepancies related to purchases - Entering payment information into internal and external administrative databases - Requesting property passes and property transfers - Answering questions, assisting with tracking, and maintaining associated files - Assisting personnel with equipment inventories - Preparing personnel packages as needed - Assisting with various logistics required for recruitments - Processing and entering training requests - Assume timekeeper responsibilities, including preparing all paperwork associated with overtime requests
Job ID
2022-3718
Location
US-KY-Lexington