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XLA is looking to hire an E2 Travel Specialist to assist them with processing Travel Vouchers using E2 Travel Solutions. This person will be working on site at a federal agency in Arlington, VA (metro accessible).
The E2 Travel Specialist will be tasked with:
- Using financial practices to assist the OCFO
- Training and setting up new users in E2 Solutions
- Will create obligations, make travel arrangements and submit and process travel vouchers.
- Will troubleshoot issues regarding E2 Solutions document routing
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XLA is looking for a Travel Specialist to sit onsite at our customer's offices in Washington, D.C.
- Knowledge of Federal Travel Regulations.
- Prior experience with a web-based travel system.
- Proficient in Microsoft Office, with advanced knowledge of Excel.
- Excellent communications and interfacing with various levels of management.
- Strong written and oral communication skills, preferably in a helpdesk type environment.
- Detail-oriented.
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XLA is looking for a Team Lead - File room for our government customer located in Farmers Branch, Texas. The Team Lead will ensure the accountability of personnel security files and the filing, retrieving and maintenance of approximately (57,000) files in the File Room. The Team Lead provides management and oversight of XLA personnel supporting our DHS client. Reporting to the Assistant Program Manager (APM), the Team Lead provides supervision, leadership, and accountability of team’s personnel. The Team Lead is responsible for all duties and responsibilities assigned by our DHS PSU client and APM in support for the processing and maintenance of Personnel Security Files (PSFs).
Activities and Duties:
- Provide management and oversight of XLA and TAPE personnel supporting the PSU requirement to process personnel security actions for Entry-On-Duty (EOD), suitability, eligibility for access to National Security Information (NSI).
- Coordinate with federal supervisor and Section Chief on all section activities and directions.
- Follow time keeping procedures (verify and approve), facilitate and promote training to include cross training, prepare and conduct XLA personnel performance evaluations, assist APM/PM, Section Chief as necessary.
- Clearly define expectations and advice on a formal/informal basis regarding performance and maintain personal effectiveness.
- Assist in the filing of Personnel Security Files (PSF’s).
- Sort, Review, Scan and Upload PSF documents via Adobe for transition to virtual.
- Accurately purge/shred data as directed by federal management supervisor.
- Maintain proper placement and organization of file rooms at all times.
- Order PSF’s from NARA and document in appropriate log sheets. Including Red Beam and internal databases.
- Performs additional administrative duties as requested from the client.
- Performs the duties of a Personnel Security Assistant (PSA).
Team Lead Requirements:
Coordinates with PSU, XLA personnel, and XLA corporate management on all PSU activities and directions; liaises with Government and XLA as required.
- Monitors and assists XLA personnel with time keeping procedures (verify and approve), facilitates and promotes XLA required trainings, prepares and conducts personnel performance evaluations, and facilitates necessary actions to XLA corporate.
- Coordinates with Assistant Program Manager on all contract activities and direction.
- Responds to special requests for reports or information to the Government.
- Provides Assistant Program Manager with daily distributions of personnel and workload.
- Assists with the handling and assignment of workload.
- Recommends process improvement and efficiency as needed.
- Provides weekly and monthly deliverable reports to Assistant Program Manager.
- Attend scheduled meetings with Assistant Program Manager and other Team Leads to address issues, concerns, and areas of process improvements.
- Inspires confidence and motivation, clearly defines expectations and advices on a formal/informal basis regarding job performance, and maintains personal effectiveness.
- Duties may include the ability to direct multiple tasks and projects; plan, control, direct, and coordinate the work of subordinates; provide administrative, legal, and technical support.
- Monitors contract performance through the daily use of applicable reports, reporting systems and/or authorized databases to ensure success in meeting frequent changes in operational demands.
- Electronic tracking for all applicable tasks deliverables, as well as daily operation workflow, is to be performed by the Team Lead to ensure compliance of processes and performance of deliverables, unless otherwise directed in writing by the COR.
- The ability to direct multiple tasks and projects; plan, control, direct, and coordinate the work of subordinates; provide administrative, legal, and technical support.
- Successfully performing other related duties as assigned.
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XLA is looking for a Financial Analyst to sit onsite at our customer's offices in Washington, D.C.
Responsibilities include:
- Review all Resource Management and Planning (RMP) managed obligations for the proper amount and delivery status quarterly, and develop/recommend corrective action plans as needed;
- Develop or revise current monitoring tools to better identify obligations which may be closed;
- Prepare quarterly status reports of RMP managed obligations;
- Prepare and update invoice tracker;
- Update RMP commitment/obligation logs;
- Prepare payment corrections and reconciliations;
- Document minutes of financial management meetings;
- Assist with preparation of the leasehold improvement report;
- Assist budget analysts with generating reports required for execution reviews;
- Conduct a burn/usage analysis in March and June of RMP obligations to identify obligation balances that may be overstated or understated;
- Prepare pertinent financial documents within established due dates as required by JMD Finance/Budget Staffs;
- Generate specific program-related reports as needed;
- Preparation of written training material for presentation purposes as well as examples used for discussion purpose in training classes;
- Preparing quarterly open obligation summary;
- Ensure all supporting documentation for obligation files are uploaded into UFMS and are audit complaint;
- Review payment transactions for obligations to ensure billings received and charges recorded in UFMS are accurate, complete, and documented;
- Update UFMS or provide a written documented accrual methodology to be used to update UFMS accurately and timely;
- The contractor will work to resolve discrepancies in amounts provided, if needed;
- All current and prior year reimbursement agreements, DOJ -216s (and similar documents including but not limited to Interagency Agreement(IAA), Military Interdepartmental Purchase Requests(MIPRS), Memorandum of Agreements(MOAs), etc.) including modifications to such documents;
- Statements of Anticipated Reimbursements, as well as provide updates to line 3 of the Apportionment Schedules;
- Advisory notices on agreements with expiring periods of performance;
- Audit files in accordanqe for revenue transactions selected for review;
- Hold weekly meetings to update Team Leads.
Outgoing Reimbursable Agreements (RA):
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Analyze obligations to ensure quarterly confirmations are received and support accruals, payments are accurate and the obligation file is audit ready;
- Communicate by phone and email with the USAOs and JMD to request supporting documentation;
- Compile monthly Open Obligation Reports to send to the Assistant Director;
- Prepare Quarterly Certification memo citing accuracy of obligations to present to the Chief Financial Officer;
- Update RA tracker weekly to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads. Incoming Reimbursable Agreements (RA)
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Communicate by phone and email with the USAOs and trading partners to request supporting documentation;
- Prepare and review bills for Project and Agreement Numbers in UFMS;
- Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates;
- Update RA tracker to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads.
Incoming Reimbursable Agreements (RA):
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Communicate by phone and email with the USAOs and trading partners to request supporting documentation;
- Prepare and review bills for Project and Agreement Numbers in UFMS;
- Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; Update RA tracker to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads.
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At XLA, we need a Senior Contract Analyst to support our client. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation.
Responsibilities are as follows:
- Manages the analysis of acquisition plans and procurement milestone schedules
- Initiates and/or supports meetings related to the development of a procurement package
- Manages the oversight and the compliance of procurement packages, including requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance Work Statement (PWS), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (e.g., Small Business Set-Aside Review and Information Technology Checklist)
- Provides recommendations concerning the selection of contract type and method of acquisition
- Supervises oversight and compliance reviews of Justifications for Other-Than-Full- and-Open-Competition (JOFOCs)
- Provides expertise in the review of Determinations and Findings
- Supervises the drafting and issuing of applicable pre-award documentation analyses
- Presents or assists in presenting oversight and compliance for acquisition planning documentation for higher level reviews and approvals
- Reviews acquisition requirements documents
- Reviews and improves customer statements of work and other pre-award documentation.
- Manages and or participates in working groups.
- Manages training development and delivery
- Supervises the development of briefings and position papers, review drafts, and finalize documentation
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XLA is looking for an Administrative Security Assistant to support our government customer in Farmers Branch, TX. Please note the maximum rate of pay for this position is $14.42/hour and all applicants must be eligible to obtain a US Government Security Clearance. .
The Administrative Security Assistant will initiate, receive, review and determine the accuracy and completeness of personnel security forms.
Responsibilities include, but are not limited to:
- Manages the security application process and assist applicants through the process.
- Prepare personnel security files (PSF). Receive, review and determine the accuracy and completeness of applicant forms required for Background Investigations (BI).
- Receives and reviews documents
- Determines the accuracy and completeness of the personnel security questionnaire, processing documents and fingerprint cards.
- Identifies potential reciprocity and previous investigations, issues on security forms and obtains any missing information from applicant.
- Verifies the appropriate level of background investigation being requested.
- Conducts database checks, inquiries, and performs data entry using a variety of U.S. Government database systems.
- Runs credit reports, processes fingerprint cards, conducts agency checks, and evaluates results.
- Processes requests for clearances, withdrawal letters, declination letters, and prepares email notifications regarding SF 312’s.
- Performs data entry, database and file maintenance along with other clerical functions.
- Provides customer service to internal and external customers via email and phone.
- Ensures all documents required for suitability processing are included, completed and ready for EOD (Entry on Duty).
- Assists other teams (Investigations, Intake, EOD, File Room, etc.) on special projects as needed.
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XLA is looking for several Bilingual Call Analysts to support our Government Client in Laguna Niguel, CA.
Responsibilities are as follows:
- Responding to requests for information, conducting searches in government databases, and searching automated systems for data and developing concise summaries with decision points under tight deadlines
- Stands ready to answer incoming calls in a timely manner from detention facilities and other stakeholders
- Quickly establishes rapport with callers, asks probing questions to identify concerns, and applies knowledge of immigration enforcement/detention to assess caller concerns
- Responsible for making database and manual queries related to individuals in detention or other persons in immigration proceedings
- Logs relevant call information into a web-based case management system, or any other IT systems used
- Works cases to be referred to an Officer/Agent, field offices, or headquarter offices for follow-up review and action
