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XLA is looking for a Jr. Financial Analyst to work onsite at a federal agency in Arlington, VA (metro accessible).
Requires two (2) years of relevant experience. Relevant experience may include, but is not limited to strategic, business and action planning for the cost and schedule performance of programs. Duties will include:
- Coordinate with government representatives and vendors to verify billing charges and periods of performance;
- Record a variety of source documentation information into financial management and other systems, spreadsheets, and databases;
- Audit, analyze, and track expenditures on funding accounts to meet current legal funding requirements;
- Utilize financial management and data systems to process, verify, and submit payments;
- Initiate account replenishment requests and dispursement of funds.
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At XLA, we need a Junior Contract Specialist to support our client. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation.
Responsibilities are as follows:
- Supports the analysis of acquisition plans and procurement milestone schedules
- Attends meetings related to the development of a procurement package
- Supports oversight and compliance of procurement packages, including requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance Work Statement (PWS)), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (e.g., Small Business Set-Aside Review and Information Technology Checklist)
- Provides recommendations concerning the selection of contract type and method of acquisition
- Supports oversight and compliance reviews of Justifications for Other-Than-Full- and- Open-Competition (JOFOCs)
- Assists compliance experts in reviews of Determinations and Findings
- Drafts or assist in drafting and issuing applicable pre-award documentation analyses
- Presents or assists in presenting oversight and compliance for acquisition planning documentation for higher level reviews and approvals
- Reviews acquisition requirements documents
- Reviews and improves customer statements of work and other pre-award documentation.
- Participates in working groups
- Reviews and participate in training development and delivery
- Develops briefings and position papers, review drafts, and finalize documentation
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XLA is looking for an Project Manager to work on site at our customer's offices in Washington, D.C. The ideal candidate will have a background in communications.
- Oversee daily operations of all contract employees, including coordinating work schedules, time and attendance, assigning workload and tasks, ensuring timely completion of assignments, tracking assignment, and ensuring quality assurance by preparing timeliness and productivity metrics and reports.
- Conduct project and program management services, and/if as may be needed, will ‘share’ the workload which could include, but is not limited to: drafting/writing and/or reviewing and revising process documents, briefs, reports, and assessments, providing recommendations to increase efficiency, accuracy, and standardization of services, and conducting regular meetings with contract staff to provide guidance and track progress.
- Serve as the primary point of contact for the COR regarding daily operations, schedules, and performance; serve as the primary point of contact for the CO regarding contract administration matters.
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XLA is seeking a Communications Specialist to work remotely on a part-time basis in support of the U.S. Agency for International Development (USAID) Mission in Yemen. S/he shall provide senior level operational services to include assisting with and administering communications, information, and recommendations in support of decision-making processes on programs and operations. Additionally, the Communications Specialist shall facilitate communication between the USAID/Yemen staff and other USAID support staff, the U.S. interagency including liaison with the Yemen Affairs Unit, the public, the Republic of Yemen Government, and other development partners and stakeholders. Occasional short-term travel to Jordan, Saudi Arabia, and/or Germany may be required.
Other duties may include, but not be limited to the following:
- Producing high-quality print and electronic materials for various audiences, such as USAID fact sheets, draft press releases, USAID web site materials, USAID briefers and brochures;
- Managing social media and other electronic media materials development and posting with content approved by the relevant Mission/Office;
- Coordinating preparation of a wide range of events, trips, reports, briefings, presentations, memos, publications, and other related methods of communication;
- Synthesizing complex technical issues and subjects for presentation to diverse stakeholders and audiences;
- Advising the USAID leadership and senior staff on all communication and outreach efforts.
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XLA is looking for an Administrative Security Assistant to support our government customer in Farmers Branch, TX. Please note that all applicants must be eligible to obtain a US Government Security Clearance. .
The Administrative Security Assistant will initiate, receive, review and determine the accuracy and completeness of personnel security forms.
Responsibilities include, but are not limited to:
- Manages the security application process and assist applicants through the process.
- Prepare personnel security files (PSF). Receive, review and determine the accuracy and completeness of applicant forms required for Background Investigations (BI).
- Receives and reviews documents
- Determines the accuracy and completeness of the personnel security questionnaire, processing documents and fingerprint cards.
- Identifies potential reciprocity and previous investigations, issues on security forms and obtains any missing information from applicant.
- Verifies the appropriate level of background investigation being requested.
- Conducts database checks, inquiries, and performs data entry using a variety of U.S. Government database systems.
- Runs credit reports, processes fingerprint cards, conducts agency checks, and evaluates results.
- Processes requests for clearances, withdrawal letters, declination letters, and prepares email notifications regarding SF 312’s.
- Performs data entry, database and file maintenance along with other clerical functions.
- Provides customer service to internal and external customers via email and phone.
- Ensures all documents required for suitability processing are included, completed and ready for EOD (Entry on Duty).
- Assists other teams (Investigations, Intake, EOD, File Room, etc.) on special projects as needed.
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XLA is seekingSite Inspectors with appropriate experience and credentials to conduct inspections under a contract supporting the Federal Emergency Management Agency (FEMA). The purpose of the site inspections will be to ensure that any proposed project actions comply with environmental, floodplain, and historic preservation laws, regulations, and executive orders.
Work requirements may include:
- Conducting environmental assessments and environmental impact statements;
- Assessing potential impacts of projects to species and habitat;
- Conducting biological assessments and surveys to determine the existence of, and potential impact to, endangered species;
- Conducting surveys, assessments and reviews of other potential areas of impact such as water quality, wetland delineations, sole or principle drinking aquifers, prime farmlands and other ecologically significant or geographically unique areas;
- Performing analyses to ensure all reasonable alternatives have been evaluated in accordance with criteria and documented in written reports;
- Travel within the continental U.S. for periods of up to two months - Work locations and the length of assignments will vary depending on FEMA’s needs.
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XLA is looking for an Administrative Fiscal Assistant to support our government customer, Drug Enforcement Agency (DEA), in Arlington, VA (metro accessible). The Administrative Fiscal Assistant must be able to work in a collaborative environment with EAP and EEO staff, have excellent written and oral communication skills, manage multiple and competing priorities, meet deadlines, and demonstrate strong interpersonal skills. The duties and responsibilities are as follows:
- Assist EEO and EAP management in the budget formulation, justification and execution process including availability and/or limitations on the use of allocated funds.
- Perform operational budget execution duties including:
- Regularly monitoring the obligation and expenditure of operating funds assigned to EEO and EAP and must ensure that over expenditures do not occur.
- Conducting reviews on control and use of EAP/EEO funds throughout the fiscal year.
- Forecast usage of funds within the EEO and EAP offices.
- Assures that obligations incurred and resulting expenditures of funds are in accordance with pertinent laws and regulations.
- Prepares budget documents for submission to DEA’s Office of Resource Management (FR) and manages implementation, as well as identifying issues to the EEO Officer and EAP Program Manager with recommended corrective actions.
- Develop and maintain the fiscal accounts within the EEO/EAP offices, working with the staff in compiling and coordinating presentation of materials for the office budget.
- Enter obligations in DEA's on-line United Financial Management System (UFMS); verify, edit, modify and correct entries into the UFMS system; reconcile accounts with UFMS printouts; resolve discrepancies which may require the use of financial audit printouts; and maintain a system of checks and balances for internal control to prevent fraud and abuse of government resources.
- Serve as primary point of contact for processing issues dealing with services or goods used by the program and will utilize UFMS to track invoices, pending approvals or complete standard forms supporting the operation of the units. Must be able to enter various data elements into UFMS, pull Undelivered Order (UDO) reports, verify vendor certification codes, and run weekly reports for tracking spending.
- Work assignments will deal primarily with readily identifiable data elements. The administrative support specialist must be knowledgeable of a variety of financial forms that must be completed In order to accurately track spending, employee involvement, and overall activities within the units.
- May recommend the need for reprogramming and identify future requirements to the EEO Officer and EAP Program Manager.
- Perform quarterly inventory reports and checklists; transmit information to high level specialist responsible for tracking inventory used through section; prepare in final form all types of documentation and forms incident to administrative and office management for the offices; and produce and type material in final form, and review for proper format and grammar.
- May also perform clerical duties such as: scheduling appointments for supervisor; scheduling appointments for employees to meet with health service professionals; making travel arrangements; maintaining an active roster of trauma team members; typing and scanning correspondence; ordering supplies; assembling training materials; and providing general information to employees as requested.
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XLA is seeking a Service Desk / Asset Management Specialist in Lorton, VA. In addition to the duties of the Service Desk Specialist this position will establish and maintain electronic surveillance inventories. Must have experience with Sunflower Asset Management Systems (SAMS).
Inventory Service Desk Specialist duties shall include:
- SAMS Sentry Consumable modules
- Gain an understanding of the SAMS consumable modules, become backup POC for internal warehouse inventory.
- Work with SAMS helpdesk to enter in all makes and models for all consumable, non-inventoried items to include supplies.
- Establish and maintain an inventory of all items on Technical Operations Center (TOC) warehouse racks.
- Work with individual sections to assist with local consumable inventories within the prospective areas.
- Establish a base line inventory for all TOC supplies.
- Work with SAMS Sentry development team and program managers for continued system improvements.
- Annual surveillance inventory assistance; field verification and final dispositions.
- Assist field offices with surveillance inventory corrections and user support when needed.
- Transfers within SAMS Sentry, in and outbound. Verification of transfers acceptance, investigate resolutions when issues with transfers occur.
- Assist with transfers when needed.
- Work with individual sections to assist with local barcoded surveillance inventories within the prospective areas.
Other duties may include:
- Assist with TOC warehouse and front desk coverage.
- Receiving and dispensing items to and from carries only, no shipping duties are to be assigned.
- Must be able to operate government vehicles to include Forklifts and pickup trucks when needing to assist with transportation of inventoried items locally.
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XLA is looking for several Bilingual Call Analysts to support our Government Client in Laguna Niguel, CA.
Responsibilities are as follows:
- Responding to requests for information, conducting searches in government databases, and searching automated systems for data and developing concise summaries with decision points under tight deadlines
- Stands ready to answer incoming calls in a timely manner from detention facilities and other stakeholders
- Quickly establishes rapport with callers, asks probing questions to identify concerns, and applies knowledge of immigration enforcement/detention to assess caller concerns
- Responsible for making database and manual queries related to individuals in detention or other persons in immigration proceedings
- Logs relevant call information into a web-based case management system, or any other IT systems used
- Works cases to be referred to an Officer/Agent, field offices, or headquarter offices for follow-up review and action
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XLA is looking for several Bilingual Call Analysts to support our Government Client in Laguna Niguel, CA.
Responsibilities are as follows:
- Responding to requests for information, conducting searches in government databases, and searching automated systems for data and developing concise summaries with decision points under tight deadlines
- Stands ready to answer incoming calls in a timely manner from detention facilities and other stakeholders
- Quickly establishes rapport with callers, asks probing questions to identify concerns, and applies knowledge of immigration enforcement/detention to assess caller concerns
- Responsible for making database and manual queries related to individuals in detention or other persons in immigration proceedings
- Logs relevant call information into a web-based case management system, or any other IT systems used
- Works cases to be referred to an Officer/Agent, field offices, or headquarter offices for follow-up review and action
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XLA is looking for a Contract Specialist, with an active clearance, to support our client. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation.
Here is what you need to know about the responsibilities:
- Develop acquisition plans and procurement milestone schedules
- Coordinate tasks and attend meetings related to the development of a procurement package
- Prepare procurement packages, including preparation and review of requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance Work Statement (PWS)), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (e.g., Small Business Set-Aside Review and Information Technology Checklist)
- Provide recommendations concerning the selection of contract type and method of acquisition
- Prepare and assist with the preparation of Justifications for Other-Than-Full- and-Open-Competition (JOFOCs)
- Prepare or assist with the preparation of Determinations and Findings
- Draft or assist in drafting and issuing applicable pre-award synopses
- Present or assist in presenting acquisition planning documentation for higher level reviews and approvals
- Review of acquisition requirements documents
- Review and improve customer statements of work and other pre-award documentation
- Participate in working groups
- Review and participate in training development and delivery
- Develop briefings and position papers, review drafts, and finalize documentation
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XLA is looking to hire an E2 Travel Specialist to assist them with processing Travel Vouchers using E2 Travel Solutions. This person will be working on site at a federal agency in Arlington, VA (metro accessible).
The E2 Travel Specialist will be tasked with:
- Using financial practices to assist the OCFO
- Training and setting up new users in E2 Solutions
- Will create obligations, make travel arrangements and submit and process travel vouchers.
- Will troubleshoot issues regarding E2 Solutions document routing
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XLA is looking for a Financial Analyst to sit onsite at our customer's offices in Washington, D.C.
Responsibilities include:
- Review all Resource Management and Planning (RMP) managed obligations for the proper amount and delivery status quarterly, and develop/recommend corrective action plans as needed;
- Develop or revise current monitoring tools to better identify obligations which may be closed;
- Prepare quarterly status reports of RMP managed obligations;
- Prepare and update invoice tracker;
- Update RMP commitment/obligation logs;
- Prepare payment corrections and reconciliations;
- Document minutes of financial management meetings;
- Assist with preparation of the leasehold improvement report;
- Assist budget analysts with generating reports required for execution reviews;
- Conduct a burn/usage analysis in March and June of RMP obligations to identify obligation balances that may be overstated or understated;
- Prepare pertinent financial documents within established due dates as required by JMD Finance/Budget Staffs;
- Generate specific program-related reports as needed;
- Preparation of written training material for presentation purposes as well as examples used for discussion purpose in training classes;
- Preparing quarterly open obligation summary;
- Ensure all supporting documentation for obligation files are uploaded into UFMS and are audit complaint;
- Review payment transactions for obligations to ensure billings received and charges recorded in UFMS are accurate, complete, and documented;
- Update UFMS or provide a written documented accrual methodology to be used to update UFMS accurately and timely;
- The contractor will work to resolve discrepancies in amounts provided, if needed;
- All current and prior year reimbursement agreements, DOJ -216s (and similar documents including but not limited to Interagency Agreement(IAA), Military Interdepartmental Purchase Requests(MIPRS), Memorandum of Agreements(MOAs), etc.) including modifications to such documents;
- Statements of Anticipated Reimbursements, as well as provide updates to line 3 of the Apportionment Schedules;
- Advisory notices on agreements with expiring periods of performance;
- Audit files in accordanqe for revenue transactions selected for review;
- Hold weekly meetings to update Team Leads.
Outgoing Reimbursable Agreements (RA):
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Analyze obligations to ensure quarterly confirmations are received and support accruals, payments are accurate and the obligation file is audit ready;
- Communicate by phone and email with the USAOs and JMD to request supporting documentation;
- Compile monthly Open Obligation Reports to send to the Assistant Director;
- Prepare Quarterly Certification memo citing accuracy of obligations to present to the Chief Financial Officer;
- Update RA tracker weekly to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads. Incoming Reimbursable Agreements (RA)
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Communicate by phone and email with the USAOs and trading partners to request supporting documentation;
- Prepare and review bills for Project and Agreement Numbers in UFMS;
- Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates;
- Update RA tracker to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads.
Incoming Reimbursable Agreements (RA):
- Review RAs to ensure all information is accurate and proper approvals are obtained;
- Communicate by phone and email with the USAOs and trading partners to request supporting documentation;
- Prepare and review bills for Project and Agreement Numbers in UFMS;
- Prepare DOJ-231 spreadsheet for submission to the JMD detailing RA updates; Update RA tracker to keep Program Lead informed of all changes;
- Hold weekly meetings to update Team Leads.
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At XLA, we need a Senior Contract Analyst to support our client. The job site is in a niche area in Arlington, VA that is close to restaurants, shops, and public transportation.
Responsibilities are as follows:
- Manages the analysis of acquisition plans and procurement milestone schedules
- Initiates and/or supports meetings related to the development of a procurement package
- Manages the oversight and the compliance of procurement packages, including requirements documentation (e.g., Statements of Work (SOWs), Statements of Objectives (SOOs), Statement of Need (SON), Performance Work Statement (PWS), market research documentation, independent government cost estimates (IGCEs), draft evaluation factors, applicable pre-award determinations and findings, and applicable pre-award clearances and reviews (e.g., Small Business Set-Aside Review and Information Technology Checklist)
- Provides recommendations concerning the selection of contract type and method of acquisition
- Supervises oversight and compliance reviews of Justifications for Other-Than-Full- and-Open-Competition (JOFOCs)
- Provides expertise in the review of Determinations and Findings
- Supervises the drafting and issuing of applicable pre-award documentation analyses
- Presents or assists in presenting oversight and compliance for acquisition planning documentation for higher level reviews and approvals
- Reviews acquisition requirements documents
- Reviews and improves customer statements of work and other pre-award documentation.
- Manages and or participates in working groups.
- Manages training development and delivery
- Supervises the development of briefings and position papers, review drafts, and finalize documentation
