Acquisition and Assistance Specialist / PSC Contracts Specialist

Posted Date 3 weeks ago(1/29/2024 5:38 PM)
Job ID
2024-4147

Position Description

*** This is a hybrid position and requires applicants to live in the Washington, DC area***

 

The Contracts Specialist will primarily support the Office of Country Support, Field Coordination Unit. The Contracts Specialist will be an essential member of the Office of Country Support and will report on a day-to-day basis to the Senior Advisor, Field Coordination Unit (FCU), within that respective organizational unit.  The Contracts Specialist provides support to the team, performing a variety of both complex and routine administrative and contractual support duties.

 

Responsibilities related to the Contracts Specialist position will include all administrative tasks related to PSC awards from maintaining files, responding in an informed and timely fashion to contractual questions and request for assistance.   The Contracts Specialist needs excellent organizational, financial and the ability to excel in a deadline-oriented work environment.  The Specialist will work closely with the Contracts Officer for the PSC contracts, along with the Technical Advisor, Program Coordinator and the Senior Field Coordinator in the FCU. 

 

The Contracts Specialist is responsible for supporting the work of the Field Coordination Unit, which manages the GH-TAMS contract ($125M), 17 Firehouse PSC contracts and the 2 PSC Rover contracts. The position will ensure that the strongest possible long-term coverage is provided, which includes all aspects of PSC negotiation, award and contract administration activities.

 

DESCRIPTION OF THE WORK

 

  • Responsible for administrative tasks related to PSC awards from maintaining files, responding in an informed and timely fashion to contractual questions and request for assistance. This includes demonstrating an appropriate sense of urgency when responding to internal and external customer requests.
  • Liaise with the Contract Officer (CO) as appropriate, as well as OAA PSC Policy Division.
  • Support PSC negotiation, award and contract administration activities.
  • Assist in the drafting of all contract documents, including budgets and memos necessary to execute contracts and contract modifications for assigned actions. Ensure that all reports are accurate, complete, and timely.
  • Ensure assigned PSC contracts are in compliance with USAID, US Government, and other regulations, laws, standards, procedures.
  • Maintain electronic and hard copy files and systems in compliance with US Government and USAID standards.
  • Monitor and track upcoming contractual actions and deadlines. Responsible for assuring that all information regarding the status of assigned procurement actions are in the Global Acquisition & Assistance System (GLAAS) databases and/or current systems as applicable for completion of work tasks and as per agency regulatory requirements.
  • Support the PSC recruiting process.
  • Understand and execute the USAID PSC recruitment process: developing a recruitment plan, assisting in the development of solicitations, managing the application process, arranging interviews, and providing information on positions to candidates.
  • Responsible for administrative tasks related to PSC recruiting including maintaining files, answering contract questions for candidates, and reporting on ongoing recruitments.
  • Other duties as assigned.

Requirements

  • Master’s degree and a minimum of 4 more years of relevant experience, or bachelor’s degree with 6 years, associate’s degree and 8 years relevant experience OR High School graduate and 10 years of relevant experience. 
  • Two (2)-Three (3) years of relevant work experience; Government contracting experience (FAR and AIDAR), including demonstrated understanding of and experience with applicable laws, rules, regulations and procedures governing contracting operations.
  • Successful candidates must be reliable, highly organized, motivated, and able to excel in a deadline-oriented work environment.
  • Professional level skills in both oral and written communication.
  • Excellent attention to detail.
  • Experience with basic Human Resources personnel intake processes.
  • Customer service outlook and approach.
  • Ability to complete tasks independently and in a timely manner.
  • Some knowledge of USAID rules, regulations and capacity building concepts is a plus.
  • Professional level skills in both oral and written communication.
  • Ability to handle multi-tasking well.
  • Excellent interpersonal skills.
  • Strong quantitative and analysis skills.
  • Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint).
  • US Citizenship or US permanent Residency with the ability to obtain and maintain a facility access is required

EEO Statement

Americans with Disabilities Act (ADA): XLA is committed to the full inclusion of all qualified individuals. As part of this commitment, XLA will ensure that persons with disabilities are provided reasonable accommodations in the hiring process. We encourage qualified individuals with disabilities to apply. If a reasonable accommodation is needed to participate in the job application or interview process or to perform essential job functions, please contact our HR team by phone at 703-584-8317 or via email at humanresources@xla.com.  For persons who are deaf, hard of hearing, deafblind, or deaf-disabled, XLA will provide an American Sign Language (ASL) interpreter where needed as a reasonable accommodation for the hiring processes.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed