Contracts Associate (International Development)

Posted Date 1 week ago(9/19/2022 4:28 PM)
Job ID
2022-3858
Clearance Required
Yes
Other Clearance
Secret or Facility Access Clearance

Position Description

XLA is currently seeking a Contracts Associate to support the U.S. Agency for International Development (USAID), Office of Transition Initiatives (OTI) in Washington, DC. The Contracts Associate provides support to USAID offices in the contracting and onboarding of political transition and stabilization response personnel worldwide. This position plays a pivotal role supporting USAID offices in fast-paced, dynamic environments and is critical to the successful implementation of USAID/OTI’s programs and fulfillment of USAID/OTI’s mandate.

 

The Contracts Assistant will focus on working closely with and providing direct support to the Contracts Team to complete administrative tasks.  Key responsibilities include, but are not limited to the following.

  • Provide executive support to Contracts Team including scheduling meetings or conference calls, preparing materials for use in meetings/discussions, and monitoring incoming correspondence for upcoming deadlines or items requiring immediate attention;
  • Responsible for the organization and maintenance of the correspondence and records function for the Contracts Team:
  • Ensure records are maintained properly in accordance with ADS policies:
  • Responsible for scanning and uploading all required Personal Services Contracts (PSC) documents to Agency Secure Image and Storage Tracking System (ASIST);
  • Save all important correspondence/distributions and complete contract checklists:
  • Ensure all executed actions are uploaded into ASIST;
  • Responsible for auditing P drive contract files and saving contract documentation:
  • Assist with content and knowledge management through research and analysis, documenting lessons learned and best practices, updating communications on internal documents and/or sites, and maintaining electronic and hard copy filing systems while ensuring accuracy and timeliness of all documentation;
  • Provide administrative support to the Contracts Team including general email correspondence, task initiation and follow-up, data entry, composing documents, proofreading and formatting, filing, scanning, and other administrative requirements;
  • Assist the Contracts Team with logistical support, complete Tally Sheets, and print and send PeopleTrak reports;
  • Learn contracting procedures;
  • Provide support to Contracts Specialists and perform other duties as assigned.

Requirements

Qualifications:

  • Bachelor’s degree and 1 year of experience or High School diploma and 3 years’ experience;
  • Dedicated team player with strong customer service and administrative skills;  
  • Must be flexible and adaptable working in a high-energy, dynamic work environment;  
  • Excellent organizational skills including time management, work prioritization, taking initiative to address issues, and anticipating needs;
  • Candidates should have outstanding written and oral communication skills;
  • Should have superior computer skills and applied knowledge of Microsoft Office Suite as well as email and internet applications.
  • Ability to obtain a Secret or Facility Access Clearance.

Preferred Qualifications:

  • Prior experience working in an international development-related organization.

 

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