Communications Specialist - International Development

Posted Date 4 days ago(8/4/2022 12:26 PM)
Job ID
2022-3809
Clearance Required
Yes
Other Clearance
Facility Access Clearance

Position Description

XL Associates, Inc. (XLA) has provided institutional support services to the U.S. Agency for International Development (USAID) for nearly 25 years. XLA is currently seeking a Communications Specialist to work remotely on a part-time basis (30 hours per week on average) in support of the USAID Mission to Yemen. S/he shall provide senior level operational services to include assisting with and administering communications, information, and recommendations in support of decision-making processes on programs and operations. Additionally, the Communications Specialist shall facilitate communication between the USAID/Yemen staff and other USAID support staff, the U.S. interagency including liaison with the Yemen Affairs Unit (YAU) Executive Office/Secretariat, the public, the Republic of Yemen Government, and other development partners and stakeholders. Occasional short-term travel to Jordan, Saudi Arabia, and/or Germany may be required.

 

Major duties may include, but not be limited to the following:

  • Provides operations support for USAID’s programming and management processes through the Program Office and engages in liaison functions. Supports the Supervisory Program Officer in overseeing clearances and approvals of documents that come through the Program Office and helps to build strong relationships and partnerships within and outside of USAID/Yemen.
  • Advises and guides USAID/Yemen support staff on operational policy and logistical requirements, including provision of a full range of consultative, information gathering, analytical, evaluative, and written technical services of broad scope and varied complexity.
  • Identifies opportunities to raise policy, program, and operational issues within USAID to address gaps, move programs along, and facilitate communication.
  • Together with the Supervisory Program Officer, serves as a principal Writer/ Editor; drafts, reviews, analyzes, and/or revises documents produced by various technical officers to ensure that (a) the style and manner of presentation of the information suit the media in which they are to appear; (b) the subject matter is sufficiently clear, and (c) it fulfills its information objective. Ensures that final documents are well organized, follow appropriate formats, contain the required information, and are clearly written.
  • Interprets and communicates agency guidelines to other writers in the Mission in order to improve the quality of submissions to the SDA’s Office. Should be familiar with the broad range of key sources of information for Agency and Embassy policies and procedures as well as the Mission’s development programs.
  • Serves as a quality control point of contact for written materials such as speeches, event checklists, briefing papers, decision memos, design documents, Cables, statements for bilateral and multilateral public events and meetings, that pass to and through the Director’s Office.

Other duties may include:

  • Oversees management of the USAID/Yemen Taskers mailbox and ensures timely responses to correspondences. Ensures that taskers are completed, and obtains the necessary clearances on time before completed responses are sent back to Washington. Institutes information systems as needed to ensure efficient processing and response to Mission correspondence.
  • Coordinates with the Middle East Regional Mission (MERP) Development Outreach and Communications (DOC) unit and the YAU’s PAS to proactively suggest events and participants which may involve the USAID/Yemen, ROYG officials, civil society leaders (NGOs, think-tanks, university professors); journalists (Yemeni and international TV, print and journals); and representatives of the business community  (CEOs, Chamber of Commerce, etc.).
  • Supports efforts of the Mission’s Vetting operations with records management to facilitate approval of proposed awards and sub-awards.
  • Liaises with the YAU Secretariat and the RSO on USAID visits that require Control Officers. Collaborates with supporting offices to develop itineraries for the visitors, ensures that USAID/Yemen’s priorities are addressed and that the visitors have secure, quality interactions with implementing partners and beneficiaries, as well as USAID/Yemen staff as required.

 

Requirements

Requirements:

  • Bachelor’s degree in Communications or other relevant field;
  • At least 8 years of communications/program support experience including experience related to international development programs and/or providing direct support to USAID;
  • Must be adaptable, flexible and able to work independently in a challenging environment;
  • Prior experience living/working in developing countries, especially in the Middle East is desired;
  • Optimistic, proactive, and pragmatic approach to work and the ability to anticipate needs;
  • Detail-oriented and dedicated to producing quality work products;
  • Ability to adapt to changing work requirements and priorities.
  • The ability to obtain a Facility Access Clearance is required.

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