Administrative Assistant

Posted Date 2 weeks ago(7/26/2022 2:26 PM)
Job ID
2022-3802
Location
US-FL-Heathrow
Clearance Required
Yes
Other Clearance
Agency Clearance

Position Description

 

XLA is looking for an Administrative Assistant to work onsite at a federal agency in Orlando, FL.

 

Responsibilities include:

  • Receives callers or visitors, determines purpose of the visit, and directs individuals to the supervisor or appropriate staff member.
  • Answers questions from visitors and callers that require research in records or files, such as suspense dates and the status of reports.
  • Personally, handles many matters and provides non-technical information to caller or visitor as required. Refers technical or difficult questions to the appropriate staff member.
  • Reads and keeps apprised of organizational and Agency - wide directives and procedures in order to be aware of changes and new requirements affecting the work of the organization.
  • Creates a variety of material such as letters, memoranda, investigative and other reports in final form, assuring correct punctuation, capitalization, spelling, grammar, and format.
  • Maintains a variety of files such as investigative, chronological, time and attendance, automobile, personnel, etc.
  • Establishes new electronic files as necessary, indexing case files to indicate include subject matter.
  • Extracts required background materials from office files.
  • Searches for documents or correspondence and excerpts information or data required.
  • Arranges for timely submission of required information.
  • Maintains suspense file and follows up in action items.
  • Controls all documents for the groups, assuring that the deadlines are met.
  • Makes tentative appointments for the group, makes travel arrangements for the supervisor and staff, including preparing travel vouchers and reports. Contacts travelers to relay specific information.
  • Reviews outgoing correspondence prepared for the signature of the Group Supervisor, ASAC or SAC for proper format, correspondence with procedural requirements, grammar, typographical accuracy and necessary attachments.

Requirements

 

  • Associates Degree and six (6) months of experience.
  • The ability to obtain and maintain a US Government security clearance, which means US Citizenship is required.

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