Accounts Payable/Accounts Receivable Associate

Posted Date 3 weeks ago(6/17/2022 10:46 AM)
Job ID
Clearance Required

Position Description


XLA is looking for an Accounts Payable/Accounts Receivable Associate. The Accounts Payable/Accounts Receivable Associate will support the XLA Corporate Office in Vienna, VA. This is a hybrid role and requires one (1) day per week onsite.


Primary duties will include, but are not limited to, the following:


Accounts Receivable - manage incoming payments on behalf of the company.

  • Preparing client invoices
  • Manage the review process with Program Management approvers in accordance with internal deadlines
  • Submit invoices in a timely manner
  • Manage invoice rejections in conjunction with XLA Controller and Program Management Staff
  • Coordinate Invoices with Contracts Department as needed
  • Serve as Company SME on JTR and on-line Expense Reports
  • Post payments to customer accounts
  • Organizing and filing deposit receipts as invoices are paid
  • Preparing reports on delinquent accounts and customer payment profiles
  • Reconciling cash receipts and deposits
  • Analyzing financial records for accuracy and late payments
  • Proactive approach to AR; reports trends to Controller on late or missing invoices/approvals

Accounts Payable - manage outgoing bills and invoices on behalf of the company. These bills might include monthly client invoices, utility payments, corporate invoices, employee expense accounts and education reimbursements. 

  • Sending out payments for company credit cards after reviewing internal audit
  • Responding to vendor invoices and following up as necessary in a timely manner
  • Ensuring that all payments are made in accordance with company policy
  • Ensuring that all payments are sent on time
  • Resolving payment discrepancies and disputes on behalf of the company/client

Other duties:

  • Support annual budget formulation exercises each year, and reconciliation of budget to actual each month and on a quarterly basis. 
  • Maintain monthly and annual Invoice Rejection Log and Stats for company ISO process
  • Maintain AP/AR work instructions for Accounting System




  • Bachelor’s Degree
  • Knowledge of Accounting Principles as it relates to AP/AR
  • Prior experience in a professional work environment /Accounting Team member
  • Ability to independently conduct research to gather information in support of work-related projects
  • Excellent attention to detail and strong written and verbal communication skills
  • Skilled in proactively identifying problems and making recommendations to management
  • Prior experience with JAMIS Prime Accounting system a Plus
  • Experience with Microsoft Office software, including Outlook, Microsoft Word and Excel


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed