XLA is looking for an Accounts Payable/Accounts Receivable Associate. The Accounts Payable/Accounts Receivable Associate will support the XLA Corporate Office in Vienna, VA. This is a hybrid role and requires one (1) day per week onsite.
Primary duties will include, but are not limited to, the following:
Accounts Receivable - manage incoming payments on behalf of the company.
- Preparing client invoices
- Manage the review process with Program Management approvers in accordance with internal deadlines
- Submit invoices in a timely manner
- Manage invoice rejections in conjunction with XLA Controller and Program Management Staff
- Coordinate Invoices with Contracts Department as needed
- Serve as Company SME on JTR and on-line Expense Reports
- Post payments to customer accounts
- Organizing and filing deposit receipts as invoices are paid
- Preparing reports on delinquent accounts and customer payment profiles
- Reconciling cash receipts and deposits
- Analyzing financial records for accuracy and late payments
- Proactive approach to AR; reports trends to Controller on late or missing invoices/approvals
Accounts Payable - manage outgoing bills and invoices on behalf of the company. These bills might include monthly client invoices, utility payments, corporate invoices, employee expense accounts and education reimbursements.
- Sending out payments for company credit cards after reviewing internal audit
- Responding to vendor invoices and following up as necessary in a timely manner
- Ensuring that all payments are made in accordance with company policy
- Ensuring that all payments are sent on time
- Resolving payment discrepancies and disputes on behalf of the company/client
Other duties:
- Support annual budget formulation exercises each year, and reconciliation of budget to actual each month and on a quarterly basis.
- Maintain monthly and annual Invoice Rejection Log and Stats for company ISO process
- Maintain AP/AR work instructions for Accounting System
