Administrative Support Specialist

XLA is looking for an Administrative Support Specialist to support our Government Client in their Arlington, VA location (metro accessible).

The Administrative Support Specialist will be responsible for:

• Assisting in the preparation of presentation materials
• Providing general office, research, administrative, and clerical support, word processing, document preparation/management, and file maintenance, as required
• Managing calendars, scheduling meetings, and setting up conference rooms/conferences, as necessary
• Maintaining confidentiality of information
• Canceling and/or rescheduling commitments as required by higher priority demands or special commitments
• Working effectively with personnel from other branches and divisions
• Tracking documents through various approval processes within the agency as each relates to its respective policies, practices, and procedures
• Ordering, distributing, and maintaining office supplies and equipment
• Answering incoming phone calls, receive packages, greet and direct visitors to appropriate points of contact
• Attend meetings and prepare document minutes to be distributed to key personnel
• Other duties as assigned

• Ability to communicate effectively, in both verbal and writing
• Ability to perform multiple tasks and prioritize responsibilities in a dynamic, fast paced working environment
• Ability to read and interpret management policy, regulations, and directives
• Proficiency in Microsoft Office Products including MS Word, Access, Excel, and PowerPoint
• Good organizational and leadership skills
• Ability to work effectively within a group or independently
• Functional knowledge of contemporary office machines (i.e., photocopier, fax machine, and scanner)
• Ability to quickly acquire familiarity with policies and regulations
• Must have experience answering phones
• Experience working with Executives/Directors is desired, but not required

Education Requirements: HS Diploma and three years of experience.

Clearance Requirements: Ability to obtain Agency Clearance

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