Audio/Visual Specialist

Posted Date 1 month ago(6/28/2021 10:06 AM)
Job ID
Clearance Required
Other Clearance
DEA Suitability

Position Description


XLA is looking for an Audio/Visual Specialist to work onsite at a federal agency located in Arlington, VA. (Metro accessible). The ideal candidate will be fully familiar with and capable of operating all Audio Visual (A/V) equipment and accessories in the Auditorium, the Press Room, approximately 100 conference rooms and a limited number of private offices throughout the complex.  The systems and equipment include, but are not limited to, the following: 

  • Cisco Room Kit & Integrated systems.
  • Cable television systems.

 In addition, the ideal candidate will have experience developing lesson plans and conducting engaging and interactive user training.


Duties and Responsibilties:

  • Maintains the reservation/scheduling calendar for both the Auditorium and Press Room.
  • Operates all equipment, switcher, mixers, consoles & software to control: room lighting, stage lighting, remote cameras, projectors & video projection screens, TV/monitors, speakers, microphones, recording equipment, A/V feeds, etc., for the Auditorium and Press Room.
  • On a daily basis, responds to work requests from personnel to assist with the proper set-up, testing and operation the A/V systems & equipment in all conference rooms, etc., if required and depending on the end-user’s skill-level.
  • When needed, assists personnel to connect visual presentations they have prepared using software such as Microsoft PowerPoint, Excel, etc., for their meetings.
  • In advance of all scheduled events in the Auditorium & Press Room, Incumbent contacts the customer to get a clear understanding of the A/V requirements needed to ensure a high-quality presentation/recording/broadcast, etc.:
  • Makes recommendations to customers to ensure the best A/V experience for the planned event.
  • Positions all A/V equipment, lighting and systems, as required.
  • Troubleshoots technical issues and performs minor maintenance as required, e.g., replaces projector bulbs, etc.
  • Coordinates with the appropriate office when the Auditorium and/or Press Room are used for CP-hosted events such as press conferences, graduations, Red Ribbon and Memorial events.
  • Coordinates with the appropriate office on the setup of tables, chairs, podiums, flags, etc., required for all events.
  • Coordinates with Building Management when non-standard custodial services are needed.
  • Maintains all A/V equipment in working order at all times and, keeps equipment clean & free of dust.
  • Receives direction from the Help Desk, to troubleshoot problems with network configurations supporting the A/V infrastructure and the internal cable TV system.
  • Submits work tickets to the audio/visual maintenance vendor to correct hardware or software related problems.
  • Ensures maintenance & repair persons properly repair/replace and test malfunctioning equipment before allowing them to leave the work site.
  • Coordinates with various offices and the A/V equipment vendor to complete approved adds, moves, replacements or removals of low-level equipment i.e., TVs and monitors, Cisco Room Kits or other related A/V components.
  • Notifies the appropriate personnel of the need for A/V related supplies & equipment, e.g., foam microphone windscreens, gaffer's tape, microphone stands, etc.
  • Ensures all A/V, electric, and other cables on the floor are covered & secured to prevent tripping/falling hazards.
  • Maintains an inventory of all accountable equipment used in the auditorium and media room.
  • Secures all A/V equipment in the Auditorium and Press Room when not in use.
  • Conduct recurring User Training for employees and contractors on the A/V system in found in each conference room:
  • Will offer live User Training on a quarterly or biannual basis, in one of the many conference rooms.
  • Will develop engaging and interactive lesson plans and use existing platforms to announce scheduled and upcoming training dates.
  • Will develop user-guides for the A/V equipment in the conference rooms and will update the user-guides, as needed.
  • Will coordinate with the appropriate employee to have the user-guides posted on internal website, etc.




  • Bachelor’s Degree and two years of relevant experience.
  • Knowledge of Audio/Visual Equipment including, Cisco Room Kit & Integrated Systems, Cable Television Systems, etc.
  • Ability to create lesson plans and conduct engaging and interactive user training.

Physical Requirements:  This position is largely sedentary but some lifting and carrying (up to 75 lbs.) may occasionally be required in the performance of duties.  May be required to climb ladders to service equipment.


Travel:  May be required to travel within the local metropolitan Washington, D.C. area.


Schedule:  Office coverage is required from Monday through Friday, 7:30 a.m. to 5:30 p.m.  At least one of the two A/V Specialists must be on-site during these hours and available for last-minute customer requests. In rare instances, it may be required to work outside these core duty hours. 


Clearance Requirement:  Must be eligible to obtain and maintain a U.S. Government Security Clearance.



Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed