Office Assistant

Posted Date 1 week ago(6/10/2021 5:27 PM)
Job ID

Position Description

XLA is looking for an Executive Assistant to work onsite at our customer's offices in Arlington, VA. Responsibilities include, but are not limited to:

  • Create expense report and attach receipt after expense is submitted.
  • Book travel (air & rail), hotel, and rental car.
  • Reserve an open/enclosed individual room, conference room at different AFS location.
  • Assist with setting up a meeting or an event.
    • Onsite meetings/events – reserve space, order catering, print materials.
    • Offsite meetings/events – locate and reserve a restaurant that can host the appropriate event, set up space, print materials.
  • Manage calendar
    • Accept/decline invitations
    • Schedule meetings on behalf of the MD/SM
  • Order business cards and assist with uploading business cards into the MD’s/SM’s Outlook contact folder.
  • MD/SM specific tasks (generating weekly reports, printing RFQ’s, scanning and emailing documents, converting files [PDF, Word, etc.], etc.).
  • Assist in the application and/or renewal of passport or visa.
  • Notarize documents. We have a Notary Public for the state of Virginia and Maryland.
  • Client/Employee Relation:
    • Assist visitors/clients from a different state with hotel, restaurant and other related conveniences.
    • At the Glebe location, assist with escorting visitors and foreign nationals.
    • Submit required visitation form for Accenture LLP employees and foreign nationals.






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