XLA is looking for a Federal Travel Project Manager to support a federal customer in Washington, D.C.
Primary objective of this requirement is to provide a Federal Agency Finance Staff (FS) Travel Services Group (TSG) support in the planning, operations, policy and oversight of the Department’s Travel Program.
TSG is responsible for travel policy, travel reporting and data analysis, travel programs, and travel systems operations and maintenance across all components of the Department. The programs that are the responsibility of TSG are: the ETS Program, the Travel Card Program, the Relocation and Taxable Travel program and the Conference Program. Other programs may emerge as Government-wide and/or the Department’s requirements change. The Contractor shall assist in the management, oversight and implementation of programs and systems that fall under the responsibility of TSG.
Specific tasks to lead or perform may include:
-Developing and maintaining project plans, including component sequencing schedules, change management plans, and, various communication and component outreach plans;
-Developing innovative communication methods to assist in communicating key travel program information to TSG serviced customers;
-Developing business process documentation and making recommendations on re-engineering of business processes;
-Providing user technical helpdesk support for TSG managed systems;
-Processing, tracking and managing the conference program. This includes managing data calls, analyzing conference submissions and coordinating conference requests with senior leadership;
-Preparing organizational charts and recommendations for staffing of travel programs and initiatives.
-Researching statutes, regulations, case laws and other administrative authorities impacting travel programs and policies that fall under the responsibility of TSG;
-Conducting analysis of guidance issued by external entities (e.g. GSA, OMB etc.) in order to determine whether existing policies and procedures are impacted and updating existing policies and procedures as required by the TSG Program Manager;
-Developing and disseminating documentation to advise Component Travel Coordinators, and other stakeholders of changes to policies, procedures and/or other senior-level initiatives;
-Assisting with researching and answering travel policy questions submitted by Component Travel Coordinators, travelers and other stakeholders serviced by TSG;
-Attending meetings that pertain to the Department’s travel, relocation and conference policies and recording meeting minutes.
Reporting and Data Analysis
-Preparing, analyzing, and reviewing reports using the various travel program vendor databases and submitting reports to Component travel coordinators, senior leadership and/or external sources (e.g. GSA, OMB etc.) as required;
-Developing and maintaining travel dashboards to support and track Component compliance with key travel and cost metrics;
-Developing and maintaining databases, formats, or other vehicles for gathering, tracking and reporting the Department’s conference dates, locations, and costs;
-Submitting conference data calls to Components and developing quarterly, annual and ad-hoc conference reports;
-Analyzing travel card delinquency data and coordinating with Component Travel Coordinators and card holders to resolve delinquencies.
-Preparing training plans, curriculum and manuals that pertain to travel and conference policies and programs.
-Preparing outreach documents to include email announcements, meeting agendas and minutes, and memos that pertain to travel and conference training
-Conducting Department-wide training on travel policies, programs, and initiatives.
-Shall assist in ensuring the Department’s travel programs and systems are operating as required by the Department’s contracts with the various service providers. This may include performing user acceptance testing for new releases, investigating user issues as they become apparent, briefing leadership on operational issues and proposing recommendations for resolution.