XLA is looking for an Executive Assistant to work onsite at our customer's offices in Arlington, VA. Responsibilities include, but are not limited to:
- Create expense report and attach receipt after expense is submitted.
- Book travel (air & rail), hotel, and rental car.
- Reserve an open/enclosed individual room, conference room at different AFS location.
- Assist with setting up a meeting or an event.
- Onsite meetings/events – reserve space, order catering, print materials.
- Offsite meetings/events – locate and reserve a restaurant that can host the appropriate event, set up space, print materials.
- Manage calendar
- Accept/decline invitations
- Schedule meetings on behalf of the MD/SM
- Order business cards and assist with uploading business cards into the MD’s/SM’s Outlook contact folder.
- MD/SM specific tasks (generating weekly reports, printing RFQ’s, scanning and emailing documents, converting files [PDF, Word, etc.], etc.).
- Assist in the application and/or renewal of passport or visa.
- Notarize documents. We have a Notary Public for the state of Virginia and Maryland.
- Client/Employee Relation:
- Assist visitors/clients from a different state with hotel, restaurant and other related conveniences.
- At the Glebe location, assist with escorting visitors and foreign nationals.
- Submit required visitation form for Accenture LLP employees and foreign nationals.
