• Office Assistant

    Posted Date 2 weeks ago(11/22/2019 5:35 PM)
    Job ID
    2019-3134
    Location
    US-VA-Arlington
  • Position Description

    XLA is looking for an Office Assistant for a contract to hire position in Arlington, VA (metro accessible). Here is what you will be doing:

    • Create expense reports and attach receipt after expense is submitted.
    • Book travel (air & rail), hotel, and rental car.
    • Reserve an open/enclosed individual room, conference room at different locations.
    • Assist with setting up a meeting or an event:
      • Onsite meetings/events – reserve space, order catering, print materials.
      • Offsite meetings/events – locate and reserve a restaurant that can host the appropriate event, set up space, print materials.
    • Manage calendar:
      • Accept/decline invitations
      • Schedule meetings
    • Order business cards and assist with uploading business cards into Outlook contact folder.
    • Specific tasks including generating weekly reports, printing RFQ’s, scanning and emailing documents, converting files [PDF, Word, etc.], etc.
    • Assist in the application and/or renewal of passports or visas.
    • Client/Employee Relations:
      • Assist visitors/clients from a different state with hotel, restaurant and other related conveniences.
      • Assist with escorting visitors and foreign nationals.
      • Submit required visitation forms for employees and foreign nationals.

     

    Requirements

    High School Diploma and one year of relevant experience.

     

    #ZR

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