• Administrative Fiscal Assistant

    Posted Date 6 days ago(9/11/2019 1:55 PM)
    Job ID
    Clearance Required
    Other Clearance
    Agency Clearance
  • Position Description

    XLA is looking for an Administrative Fiscal Assistant to work onsite at a federal agency located in Arlington, VA (metro accessible). The Administrative Assistant will be responsible for:


    • Assisting in the preparation of presentation materials
    • Providing general office, research, administrative, and clerical support, word processing, document preparation/management, and file maintenance, as required
    • Managing calendars, scheduling meetings, and setting up conference rooms/conferences, as necessary
    • Maintaining confidentiality of information
    • Canceling and/or rescheduling commitments as required by higher priority demands or special commitments
    • Working effectively with personnel from other branches and divisions
    • Tracking documents through various approval processes within the agency as each relates to its respective policies, practices, and procedures
    • Ordering, distributing, and maintaining office supplies and equipment
    • Answering incoming phone calls, receive packages, greet and direct visitors to appropriate points of contact
    • Attend meetings and prepare document minutes to be distributed to key personnel
    • Other duties as assigned.
    • Reviews execution documents (including, Obligation, Payment De-obligation, reconciliation of UDO and Purchase card transactions) in UFMS and reports using FIRST.
    • Ensures financial transactions in UFMS are supported with the proper documentation and is in accordance with policy and internal control practices.
    • Conducts studies, gathering and analyzing financial data, to improve the accumulation, processing, and reporting.
    • Performs budget planning and related execution tasks, analyzes SID program requirements, and makes recommendations on the allocation and execution of funds.
    • Conducts budget evaluations; prepares and issues time-phased schedules; prepares coordinating papers/procurement plans/procedures; integrates plans used in managing the acquisition process.
    • Develops and implements financial management plans, procedures, and programs to facilitate the effective, efficient, and timely application of financial resources to facilitate accomplishment of the DEA SI Diversion mission.



    • Ability to communicate effectively, in both verbal and writing
    • Ability to perform multiple tasks and prioritize responsibilities in a dynamic, fast paced working environment
    • Ability to read and interpret management policy, regulations, and directives
    • Experience with UFMS strongly desired
    • Proficiency in Microsoft Office Products including MS Word, Access, Excel, and PowerPoint
    • Good organizational and leadership skills
    • Ability to work effectively within a group or independently
    • Functional knowledge of contemporary office machines (i.e., photocopier, fax machine, and scanner)
    • Ability to quickly acquire familiarity with policies and regulations
    • Must have experience answering phones
    • Experience working with Executives/Directors is desired, but not required

    Education Requirements:  HS Diploma and four years of experience 


    Clearance Requirement: Must be able to obtain and maintain a US Government security clearance.




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