• Administrative Support Specialist

    Posted Date 2 weeks ago(11/27/2018 1:41 PM)
    Job ID
    2018-2809
    Location
    US-VA-Arlington
    Clearance Required
    Yes
    Other Clearance
    Agency Suitability
  • Position Description

    XLA is looking for an Administrative Assistant to support our Government Client in their Arlington, VA location (metro accessible).

     

    The Administrative Assistant will be responsible for:

    • Assisting in the preparation of presentation materials
    • Providing general office, research, administrative, and clerical support, word processing, document preparation/management, and file maintenance, as required
    • Managing calendars, scheduling meetings, and setting up conference rooms/conferences, as necessary
    • Maintaining confidentiality of information
    • Canceling and/or rescheduling commitments as required by higher priority demands or special commitments
    • Working effectively with personnel from other branches and divisions
    • Tracking documents through various approval processes within the agency as each relates to its respective policies, practices, and procedures
    • Ordering, distributing, and maintaining office supplies and equipment
    • Answering incoming phone calls, receive packages, greet and direct visitors to appropriate points of contact
    • Attend meetings and prepare document minutes to be distributed to key personnel
    • Other duties as assigned

    Requirements

    • Ability to communicate effectively, in both verbal and writing
    • Ability to perform multiple tasks and prioritize responsibilities in a dynamic, fast paced working environment
    • Ability to read and interpret management policy, regulations, and directives
    • Proficiency in Microsoft Office Products including MS Word, Access, Excel, and PowerPoint
    • Good organizational and leadership skills
    • Ability to work effectively within a group or independently
    • Functional knowledge of contemporary office machines (i.e., photocopier, fax machine, and scanner)
    • Ability to quickly acquire familiarity with policies and regulations
    • Must have experience answering phones
    • Experience working with Executives/Directors is desired, but not required

    Education Requirements: HS Diploma and three years of experience.

     

    Clearance Requirements: Ability to obtain Agency Clearance

     

    #ZR

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